Colorado - Eagle Park Reservoir Enlargement_Support Docs

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SHAREHOLDERS: RECEIVED March 13, 2009 MAR 1 F 2008 OOlOM O Water Conservation 8 aw The Eagle River Water and Sanitation District has managed and continues to *Vail Associates, Inc. manage the design and construction of the reservoir expansion project and administers the CWCB grant contract on behalf of the EPRC. The original budget estimate that was developed for the reservoir expansion falls short of the actual cost for the project for several reasons. Table 1 lists the current and anticipated expenditures for this project. There are several tasks for which total costs will be higher than originally forecast. Task 1- Engineering will be higher because the spillway construction period extended over two years, which resulted in additional field inspection and engineering fees. Task 3- Environmental Permitting costs will be higher than originally budgeted for, for three reasons. The US Army Corps of Engineers (USACE) 404 Permit process for reservoir expansion triggered Section 7 consultation with the US Fish & Wildlife Service under the Endangered Species Act. This required hydrologic modeling to quantify average annual water depletion, and resulted in a depletion fee to be paid in order for the enlargement to be 846 Forest Road, Vail, Colorado 81657 Phone: (970) 476 -7480 Fax: (970) 476 -4089 Mr. Eric Hecox *Colorado River Water Manager, Interbasin Compact Process, CWCB Conservation District 1313 Sherman St. Room 718 Denver, CO 80203 *Eagle River Water & Sanitation District Subject: Request for Contract Amendment, Additional Funds for Eagle Park Reservoir Enlargement- CWCB Contract No. 150401 • Upper Eagle Regional Water Authority Dear Mr. Hecox: Consisting of the: I am writing to request both an extension in time and $69,420 in additional funds from the CWCB to complete the expansion and mitigation work at the Arrowhead Metropolitan District Eagle Park Reservoir, under CWCB Contract No. 150401. This will bring the contract total to $250,000. As you are aware, the Eagle Park Reservoir Town of Avon Company (EPRC) was awarded a grant from the CWCB totaling $250,000 for Beaver Creek expansion of the Eagle Park Reservoir and related environmental mitigation Metropolitan District under Contract #150401. The original budget request prepared by EPRC for expansion of the reservoir was for $180,580 and this amount was authorized by Berry Creek Metropolitan District CWCB. The anticipated total for this project has been revised upward to $518,523, with detail provided in Table 1. The original budget submission Eagle -Vail incorrectly listed the pre -Grant contributions by EPRC for reservoir expansion at Metropolitan District $118,708, the correct value is $236,537; these values are considered matching Edwards funds and the correct contribution values are listed by task in Table 1. Metropolitan District The Eagle River Water and Sanitation District has managed and continues to *Vail Associates, Inc. manage the design and construction of the reservoir expansion project and administers the CWCB grant contract on behalf of the EPRC. The original budget estimate that was developed for the reservoir expansion falls short of the actual cost for the project for several reasons. Table 1 lists the current and anticipated expenditures for this project. There are several tasks for which total costs will be higher than originally forecast. Task 1- Engineering will be higher because the spillway construction period extended over two years, which resulted in additional field inspection and engineering fees. Task 3- Environmental Permitting costs will be higher than originally budgeted for, for three reasons. The US Army Corps of Engineers (USACE) 404 Permit process for reservoir expansion triggered Section 7 consultation with the US Fish & Wildlife Service under the Endangered Species Act. This required hydrologic modeling to quantify average annual water depletion, and resulted in a depletion fee to be paid in order for the enlargement to be 846 Forest Road, Vail, Colorado 81657 Phone: (970) 476 -7480 Fax: (970) 476 -4089