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` FME Contract Negotiations <br />John Lawson and Ted Kowalski led an extended discussion about the agreement between the <br />Nebraska Community Foundation and the Cooperative AgreementlProgram. Several <br />amendments had been made over the years to the existing contract/agreement, and Lawson and <br />Kowalski have worked to compile all of those changes into one document that will be used as the <br />agreement between the NCF and the Program. Ted Kowalski and Becky Fulkerson will work <br />through the document to make it clear, coordinate amendments, and make sure everything works <br />together. One important change is that the new document will streamline the process of making <br />changes/amendments by allowing identified representatives to sign future modifications. <br />Mike Purcell noted that the existing NCF agreement expires on September 30 before the next GC <br />meeting. He stated the signatories will execute a modified version of the documents being <br />discussed prior to the next GC meeting so that the NCF contract does not run out. GC members <br />with questions were directed to touch base quickly with Lawson or Kowalski. <br />Dale Strickland suggested that the existing version be sent to the NCF for their review to give <br />them a few days to read through it and make any suggestions for edits before the signatories <br />begin the formal signing process. Dale agreed to send an electronic version to NCF for their <br />review while Becky Fulkerson agreed to make copies and send them around to the signatories to <br />begin the signature process. <br />Land Interest Holding Entity (LIHE) Contract Negotiations <br />Dale Strickland reported that David Smith had a meeting with the NCF counsel to discuss the <br />LIHE contract. David Smith edited the agreement and sent it to Dale, and Dale is working to <br />clarify those changes. The Land Advisory Committee has not yet met so it is premature to send <br />this agreement to them for review. The NCF is unsu.re what to charge as the LIHE so Dale <br />suggested that the NCF and David Smith work together to develop an outline of what <br />responsibilities they have as LIHE (scope), associated time requirements, and determine a rate <br />based on a time basis to get a cost estimate. <br />Cooperative Agreement (CA) Funds Remaining in NCF Account - Options <br />Dale Strickland reported that there is $52988.52 remaining in the NCF for CA Funds. There is a <br />$10,000 obligation to David Smith for work on the LIHE, leaving $42,573.88 in the NCF <br />account (or slightly more if David Smith does not bill for the full amount of his obligation). <br />Mike Purcell reported that the David Smith contract is the last CA obligation and he has asked <br />Dale not to spend any more. Each signatory needs to decide how to deal with its share. <br />Discussion and Clarification on Unsolicited Presentations bv Federal Agencies and Others <br />Sole Source Issues <br />Mike Purcell suggested the GC needs to develop a policy on when and how we justify sole <br />source contracts. The GC then requested that Jerry Kenny draft a policy on sole source and <br />"uniquely qualified" issues. Brian Barels said this should be extended to an overarching <br />procurement policy that would include sole source issues as a title. Mike Purcell, Don Kraus, <br />and John Heaston said the policy should address issues like thresholds for review, a bidding <br />policy, and conflicts of interest. <br />This document is a draft based on one person's notes of the meeting. The official meeting minutes may be different <br />if corrections aze made by the Governance Committee before approval. Page 5 of 8