7871

• UCREFRP Catalog Number: 7871
• Author: Snyder, D. E.
• Title: Preserved Larval and Small-Fish Collections of the Upper Colorado River Basin
• USFW Year: 1996.
• USFW - Doc Type: Maintenance and Cataloging of a Valuable Historical Database - Final Report.
• Copyright Material: NO

LFL COLLECTION POLICIES AND PROCEDURES MANUAL

9

Conditions of Use-Except as necessary for approved destructive uses, users of LFL
Collection specimens must agree to and sign a form (Appendix II) listing the following
conditions of use:

(1) All LFL Collection specimens will be handled so as to preclude the possibility of
mistakenly returning specimens to the wrong lots or containers.
(2) When removed from lot or shipping containers, specimens will be maintained in similar
preservative and except momentarily during transfer or examination, must not be
allowed to dry. Formalin-preserved specimens, however, may be transferred to water
for short periods during examination (no more than an hour), then returned to formalin
preservative as soon as possible to prevent reversal of tissue fixation.
(3) Specimens will be handled carefully using implements least l~kely to cause handling
damage. Flexible, blunt-pointed forceps and wide-mouth pipettes or droppers are
especially recommended for handling small, fragile fish eggs and larvae.
(4) Specimens will not be subjected to freezing temperatures or excessive heat or light either
in storage or during examination (e.g., exposed to microscope lighting longer than
necessary).
(5) Accidental losses of or incidental damage to specimens will be documented on
supplementary container labels and reported in a letter or memo to the curator; this
provision is required to assure proper documentation of changes in lot contents and
specimen condition.
(6) Preservative in lot or associated containers will be replenished or replaced (topped-oft)
with like fluids as needed.
(7) Specimens used within LFL facilities will be returned in their original lot containers and
replaced in their appropriate locations on collection shelving; similarly, borrowed
specimens will returned to LFL in their original loan containers. Exceptions are
specimens which must be maintained separate containers to readily distinguish them
from the remainder of the lot (e.g., specimens were misidentified, have unusual
characteristics, or are now the unique source for specimen-specific data). When such
separations are necessary, both the original lot or loan container and the new
containers must be labeled with appropriate annotations and the source catalog
number.
(8) Copies of specimen-specific or lot-specific data and images generated by the user (e.g.,
meristic counts, morphometrics, age, digestive tract contents, parasites, anomalies,
photographs, drawings) will be provided to LFL for inclusion, with acknowledgement
of source, in related LFL Collection files and updates to the collection catalog.
(Except for data included in the collection catalog, user data and images will not be
released or used by LFL prior to its publication without the userls permission.
(9) Use of LFL Collection specimens or data will be appropriately acknowledged in any
report, publication, or database including information from the collection catalog.
(10) Copies of reports, publications, or relevant portions thereof that are based at least in part
on LFL Collection information or specimens will be contributed to LFL for inclusion
in its library and appropriate citation in the collection catalog and appropriate
collections files.