7871

• UCREFRP Catalog Number: 7871
• Author: Snyder, D. E.
• Title: Preserved Larval and Small-Fish Collections of the Upper Colorado River Basin
• USFW Year: 1996.
• USFW - Doc Type: Maintenance and Cataloging of a Valuable Historical Database - Final Report.
• Copyright Material: NO

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LFL COLLECTION POLICIES AND PROCEDURES MANUAL

ii

Table of Contents

Mission of Larval Fish Laboratory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1

Purpose of the LFL Collection ........................................ 1

Status of the LFL Collection, January 1996 ............................... 1

LFL Collection Policies and Procedures .................................. 2

Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2

Acquisitions and Accessions ..................................... 2
Contributions of Specimens ................................ 3

Accessions ............................................ 3

Authority over Specimens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3
Cataloging, Maintenance, and Management of Collection . . . . . . . . . . . . . . . .. 4

Cataloging ............................................ 4

Maintenance ........................................... 5

Voucher, Study, and Reference Collections. . . . . . . . . . . . . . . . . . . . .. 6
Backlog Collections . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . .. 7

Access and Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7

Collection Catalog Data ................................... 7
Requests for Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8
Conditions of Use ....................................... 9
Documentation of Use .................................... 10

Visitor Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 10

Loans. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 10

User Costs ............................................ 10

Destructive Sampling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 11
Gifts and Exchanges .......................................... 12
Documentation and Databases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 12
Collection Catalog and Management System. . . . . . . . . . . . . . . . . . . .. 12

Backups .............................................. 15

Data Checks and Corrections ............................... 15

Ethics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 15

Health, Safety, Hazardous Wastes, and Emergencies .................... 16
Disposition of Orphaned Collections ............................... 16

Bibliography .................... . . . . . . . . . . . . . . . . . . . . . . . . . . .. 17

Appendix I: Draft Strategic Plan for the LFL Collection ............. . . . . . . . .. 18

Appendix II: Collection Related Forms ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 19

Appendix III: LFL Collection Catalog Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 23