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PRRIP - ED OFFICE DRAFT 11/03/2008 <br />221 principal investigators and Program staffto develop standardized raw data collection and <br />222 reporting forms, spreadsheet formats, and formats for storing data electronically. Current <br />223 protocol and raw data entry forms may or may not need revisions. Use of these standardized <br />224 forms will be mandatory throughout the life of the individual monitoring or research project. <br />225 This will ensure that collected data will stay consistent in format and quality across years and <br />226 principal investigators. It will also ensure that the data can be accurately and efficiently <br />227 uploaded into the database. <br />228 <br />229 This phase wil9 be completed within four months of project initiation and the resulting <br />230 system will be called the "Pilot System". Tlae extent of the functionality of the Pilot System <br />231 will be finalized in conjunction with the contractor during detailed project scoping. <br />232 <br />233 Phase II - Following Phase I there will be a period of ongoing evaluation of the System by <br />234 Program participants and the System Administrator. This period will allow users to provide <br />235 input and suggestions for further developrnent of the System. Until data is actually uploaded to <br />236 the database and users get a chance to access the data through the "Pilot System" the full <br />237 potential for the System will not be realized. Principle investigators and Program participants <br />238 will be able to use the Pilot System during this time and provide input and comments into the <br />239 System structure. During Phase II, links between different data sources and levels of information <br />240 will be made. This will allow the applications of the System to become operational. <br />241 Development of the GIS application and the data query and filter applications will occur during <br />242 Phase II. <br />243 <br />244 Phase II can be considered the period in which the database management system grows in <br />245 sophistication, not only improving efficiency and ease of use, but tinking data and tegts and <br />246 allowing users to connect and query multiple layers of data. <br />247 <br />248 Phase Ill - Phase III will begin once the Program has decided that the System satisfies all <br />249 reasonable objectives set by the Program and the System Administratar and is at a fully <br />250 functional stage. As new projects are initiated, the System Administrator will work with <br />251 principal investigators and Program Staff during the creation of the study's protocol to develop <br />252 the necessary forms and formats for data collection. This will ensure that the information <br />253 collected from the project has a proper place in the database and can be spatially and temporally <br />254 linked to other System data. <br />255 <br />256 Database Svstem Mana ement <br />257 Management of the System will include the following responsibilities: <br />258 <br />259 1. Monitoring the web site and database to ensure proper functionality. The System <br />260 Administrator will check applications for data querying and retrieval periodically, ensuring <br />261 that all components are functioning properly. <br />262 <br />263 2. Screening and verifying the consistency of data for inclusion in the database. Once the data <br />264 has been submitted to the System Administrator for inclusion in the database, the <br />Page 6 of 10