PRRIP Request for Proposals Draft (5)

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PRRIP - ED OFFICE DRAFT 11/03/2008 133 Project-Based Information 134 System development will involve creation of standardized data collection forms that ensure the 135 project-based information is recorded in the proper format. If study results will be compared 136 between years or the data will be analyzed for trends to determine if resource parameters are 137 changing over time, then it is critical that the format for the collected data remain constant across 138 years and principal investigators. The System directory will contain data from current and past 139 Program research and monitoring projects. Most of this information will be available to all 140 users, including the general public. The Proj ect-based information will contain proj ect names 141 and current and past principal investigators along with contact phone numbers and addresses. 142 Users could also choose to view the project's description (duration, goals, personnel, etc.), 143 protocol(s) for data collection, metadata, raw data, and reports. Metadata and project protocols 144 will explain the data and allow others to perform their own statistical analyses or link 145 information collected from other projects to their own data. 146 147 Storing project information and data in electronic form in the System will not only provide 148 safeguards for keeping information that the Program has invested many resources into collecting, 149 but it fosters sharing of information and promotes users to become well-informed of other 150 projects. Sharing data also promotes investigations into relationships between projects and 151 project data that were not initially targeted. The Program's philosophy of employing an adaptive 152 management strategy in the Platte River basin relies on the ability to easily access past and 153 current information to compare results among and between years and projects. 154 155 Applications 156 The System will not only store data and information but will include applications that allow 157 users to perform tasks relating to data use and management. The first and most important task a 158 user will perform is submitting data be included in the System. Both mass and single record 159 submittal need to be facilitated. Once the data is submitted, the System Administrator will run a 160 QA/QC routine to make sure that the submitted records the correct data fields and all data follow 161 the required formats (e.g. correct units of ineasurement, missing values correctly indicated), and 162 that data is not replacing existing data within the database. It will still be the responsibility of the 163 principal investigator to perform rigorous QA/QC prior to submission. Once the data has been 164 appended to the database, the submitter will be notified via email. 165 166 All draft text in need of committee or peer review will be submitted in the form of a Microsoft 167 Word TM document. Users will not be required to use a specific version of Microsoft WordTM. 168 Final documents will be submitted in PDF format so that all users can access and view the 169 document from the database. The System Administrator will notify the submitter once the 170 document(s) have been added to the database and are viewable on the web site. 171 172 Another important application of the System is the data query and filter application. Simple data 173 queries could include project name, season, and year or data queries can be more complex, 174 calling data by location and/or time of observation as well as by any other available field. An 175 investigator may want to extract and view all observations from all projects linked to three 176 specific anchor points along the river corridor or the investigator may want to view all data Page 4 of 10