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81.2 Technical Advisory Committee Meetings. Prepare for and participate in two technical <br />advisory committee meetings specific to Consumptive Use and Water Budget during <br />Phase 1 and Phase 2 (2 total). <br />81.3 SPDSS Coordination Meetings and Conference Calls. Schedule regular and as-needed <br />meetings and/or conference calls to communicate with State and other consultants about <br />data needs, results, issues, progress etc. during SPDSS development. As presented in <br />Appendix D, Task Compensation, this subtask is estimated to require 6 hours of <br />coordination activities per month for the two years scheduled for Phase 1 and Phase 2. <br />81.4 Invoices. Prepare monthly invoices that correspond to the activities described in the <br />progress reports. Include billing by person, rate, hours, and charge. Include a description <br />of other direct costs and a summary of retainage (previous retainage held, retainage this <br />period, total retainage). <br />81.5 Progress Reports. Prepare and present progress reports and monthly invoices at monthly <br />meetings to be conducted at the Contractor's office. Progress reports include the <br />following three components: <br />A Work Activity Description that describes work accomplished that month and <br />percent complete for each Subtask presented in the Budget. <br />A Task Summary that describes the Budget, Costs to Date, Percent Spent, and Percent <br />Complete, Estimated Cost to Complete, and Surplus or Shortage. Note this report is <br />expected to identify problem areas whenever the Percent Complete is less than the <br />Percent Spent. Also, the Surplus (+) or Shortage (-), which is the difference between <br />the Budget and the Estimated Cost to Complete, will quantify the magnitude of <br />potential savings or problems. <br />A Comments/Concerns/Schedule summary that describes technical, budget and <br />schedule concerns for the Project. <br />SPDSS Consumptive Use and Water Budget Component 18 <br />