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<br />Guidelines and Specifications for Flood Hazard Mapping Partners [April 2003] <br /> <br />Through the CTP Program, FEMA works cooperatively with communities that are able to <br />participate actively in flood hazard mapping tasks within the community. The community's <br />interest in participating as a CTP should be determined before the Project Scoping phase so that <br />the community's participation in the map update can be included in the project plan that is <br />developed. The CTP will work very closely with the FEMA Lead to make scoping decisions and <br />share responsibilities for decision-making and management of the project. The specific role and <br />responsibility of each CTP shall be determined individually in cooperation with the FEMA Lead. <br /> <br />If a CTP or other Mapping Partner wishes to deviate from the standards and requirements <br />detailed in these Guidelines, they must negotiate these deviations during the Project Scoping <br />phase. In addition, all deviations must be documented in the appropriate contracts or agreements <br />for completion of assigned work. <br /> <br />The Project Scoping phase is intended to enable FEMA and its Mapping Partners to achieve a <br />"best value" for completing any Flood Map Project by prioritizing and addressing a community's <br />mapping needs and distributing the work based on the strengths and capabilities of all available <br />Mapping Partners. Comprehensive Project Scoping ensures that the plan for a Flood Map <br />Project considers all factors and takes advantage of each Mapping Partner's capabilities. <br /> <br />Project Scoping activities are grouped into Pre-Scoping Meeting, Scoping Meeting, and Post- <br />Scoping Meeting activities. Many of the tasks within each group can take place concurrently and <br />are not contingent on the completion of previous tasks. In addition, the FEMA Lead, working in <br />conjunction with the Project Management Team, has the flexibility to tailor the scoping process <br />to fit the needs of the project. For example, for smaller Flood Map Projects, the FEMA Lead <br />may wish to combine, scale back, or eliminate certain tasks. <br /> <br />Subsections 1.3.1, 1.3.2, and 1.3.3 provide guidance for completing the pre-Scoping Meeting, <br />Scoping Meeting, and Post-Scoping Meeting activities, respectively. The plan for the Flood Map <br />Project developed during Project Scoping phase must be compatible with the procedures and <br />technical requirements for conducting any required engineering analyses and preparing the maps <br />as described throughout these Guidelines. The FEMA Lead shall choose the specific scoping <br />activities to undertake for each particular Flood Map Project. Appendix I of these Guidelines <br />provide a "toolbox" with templates, tools, and forms for the scoping activities described herein. <br /> <br />1.3.1 <br /> <br />Pre-Seoping Meeting Activities <br /> <br />[February 2002] <br /> <br />The following activities must be conducted before the Scoping Meeting: <br /> <br />. Form a Project Management Team; <br /> <br />. Make the initial contact with the community; <br /> <br />. Prepare the preliminary Project Management Plan; <br /> <br />. Hold an initial project teleconference call with the community; <br /> <br />. Form the Project Team; <br /> <br />1-26 <br /> <br />Section 1.3 <br />