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002588 TWO members, and OCMRC Chief. Copies of all handouts will be placed in a designated location . for official visitors and the public. If action is anticipated to be taken on or as a result of that material, it is the TWO's expectation that all reasonable effort will be made to provide those materials to the members in advance of the meeting. In the event materials are not provided in advance of the meeting, action on this topic may be delayed at the Chairperson's discretion. Individuals making presentations at TWO meetings are shall notify TWO staff of any special audiovisual equipment or supply needs at least two weeks before the meeting. A mailing list containing member's mailing address, phone number, and FAX number and E-mail address, as appropriate, will be maintained and distributed as needed. Updates will be prepared and the list re-distributed as appropriate. A copy of the roster of TWO members or alternates attending any meeting of the TWO shall be attached to the minutes, and shall include a list of all others in attendance. B. Meeting material distribution to TWO Members 10 Calendar Days Prior to TWO Meeting: Responsible: . Minutes and attachments from the previous meeting . Agenda for the upcoming meeting . Materials needed for the upcoming meeting Staff Staff Staff E-mail, regular mail or other means shall be used for the distribution. Reclamation will be responsible for reports and distribution of materials to AMWO, and providing copies of information to the Library of Congress. The TWO shall assist GCMRC in preparation of the draft Annual Report to Congress pursuant to the Grand Canyon Protection Act. Minutes, documentation from meetings, and reports shall be made available to the public at the Library of Congress in Washington DC and the Upper Colorado Regional Office of the Bureau of Reclamation in Salt Lake City, Utah. 10. Arranginl!: meetings and other duties associated with operation of the TWO. - Where possible meetings will be scheduled 2-3 months in advance. All meetings shall also have a Federal Register Notice published 15 days or more in advance of any meeting. Meetings locations will be determined by the group in a preceding meeting. The staff will arrange meeting rooms and audio-visual equipment, and block a number of hotel guest rooms. Meeting rooms will be arranged so that each of the 26 TWO members can all be seated around the table. Altemates representing an absent TWO member should take their place at the table. Additional seating will be provided around the margin or rear of the room for alternates who are attending with the member, for official visitors and for the general public. 11. Public. Visitors. and Open and Closed Meetings. - All meetings are open to the public. It is not anticipated the group will require closed sessions unless a provision is made to do so. Only members 5