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(j ,I ') 3 If) 5 (:, :'.. ?"." eo "t.3 2. 5- . not provided to the designated staff member in time for normal distribution, the person or organization will be responsible for making their own copies and bringing them to the meeting. They may either: (1) e-rnail, fax or other means; (2) duplicate prior to and distribute at the meeting. Staff, members, and public providing materials for distribution at the meeting should bring at least 40 copies. Meeting documents distributed at the meeting are to be provided first to the meeting recorder, TWG members, and the GCMRC Chief. Copies of all handouts will be placed in a designated location for official visitors and the public. If action is anticipated to be taken on or as a result ofthat material, all reasonable effort will be made to provide those materials to the members in advance of the meeting. In the event materials are not provided in advance of the meeting, action on this topic may be delayed at the Chairperson's discretion. Individuals making presentations at TWG meetings sball QotifY TWG staff of any special audio visual equipment or supply needs at least two weeks before the meeting. I ~..~ A mailing list containing members' mailing addresses, phone numbers. fax numbers, and E-mail addresses, as appr()priate, will be maintained and distributed as needed. Updates will be prepared and the list re-distributed as appropriate. A copy of the roster of TWG members or alternates attending any meeting of the TWG shall be attached to the minutes. and shall include a list of all others in attendance. I B. Meeting material distribution to TWG members 10 Calendar Days Prior to TWO Meetin~: Resoonsible: i . Minutes ClIld attachments from the previous meeting . Agenda for the upcoming meeting . Materials needed for the upcoming meeting Staff Staff Staff ~... E-mail. regular mail. or other meCllls shall be used for the distribution. Reclamation will be responsible for reports and distribution of materials to AMWG, and providing copies ofinfonnation to the Library of Congress. The TWO shall assist GCMRC in preparation of the draft Annual Report to Congress pursuant to the Orand Canyon Protection Act. Minutes. docwnentation from meetings, and reports shall be made available to the public at the Library()f Congress in Washington, D.C. and the Upper Colorado Regional Office of the Bureau of Reclamation in Salt Lake City, Utah. I 11. Arranging meetin~ and other duties associated with operation ofthe TWO. - Where possible, meetings will be scheduled 2-3 months in advance. All meetings shall also have a Federal Register Notice published 15 daysor more in advance of any meeting. Meeting locations wilt be determined by the group in a preceding meeting. The staff will arrange meeting rooms and audio visual 6