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the time of the meeting. Members shall notify the Recorder of the preferred method of Notice. As a precondition of receiving mail notice members must provide the Recorder with stamped self - addressed envelopes. As a precondition of receiving electronic notice members must provide the Rec order with a e - mail address and must notify the Recorder of any change in the e - mail address at least 30 days prior to any annual or regular meeting. Section 2 . Special Meetings . Special meetings are meetings other than the annual and regular meetings and may be called by or at the request of any officer of the South Platte Basin Roundtable. In addition to the notice required under the Colorado Open Meeting law, South Platte Basin Roundtable members shall be given additional written or electronic notic e of the time, location and agenda of all meetings no more than 30 days prior and no less than 15 days prior to the date of the Special Meeting. The Notice of Special meeting may forbid participation by conference telephone or similar communications equip ment. Section 3 . Telephonic Meetings . Unless the Notice of a Special meeting forbids participating by conference telephone or similar communications equipment, any or all m embers of the r oundtable may participate and be deemed present at a meeting by m eans of conference telephone or similar communications equipment by which all persons participating in the meeting can hear each other at the same time. Voting in any meeting where any or all members are participating by means of conference telephone or s imilar communications equipment must be done by roll - call voice vote unless a secret vote is requested. I f a secret vote is requested on any matter where any or all members of the Roundtable are participating by conference telephone or similar communicati ons equipment the vote must be tabled to a Special meeting held for the purpose of conducting the secret vote. Section 4. Voting . For purposes of voting on South Platte Basin Roundtable business and elections, each Member listed in Article II, sections 1 and 2 shall have one vote. A motion is not passed unless it receives 60% of those voting. No officer or representative shall be elected unless the office or representative receives 60% of the votes of those voting in the election. All votes shall be by show of hands or voice vote unless any member requests a secret ballot. If a secret vote is requested the vote shall be by paper ballot supervised and counted by the Recorder and any subcommittee of members appointed by the Chair to assist the Recorder. Roundtable members shall not send a substitute or proxy to attend any meeting on their behalf nor may another member vote a proxy for an unexcused or excused absent member. Section 5 . Open M eetings and Notices . Meetings of the South Platte Basin Roundt able are public meetings governed by the procedures of the Colorado Open Meetings Law §24 - 6 - 401 et. seq., C.R.S. (2005). Any member of the public is invited to attend the meetings. The South Platte Basin Roundtable shall provide an opportunity at each ro undtable meeting to hear and consider public comment on any matter, however the Chair at its discretion may impose reasonable speaking/presentation limits on the public comment portion of the meeting. Section 6 . Minutes . The Recorder shall keep accurate minutes of all Roundtable meetings. All minutes shall be subject to approval at the subsequent Roundtable meeting. 4