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. I I I. ~ . . . . . . J. AU books and records of the Administration shall be kept in the princIpal office of the Administflltiul1. ARTICLE IV MEETINGS 1. The annual meeting of the Administration shJ.lI be held an the second Tuesday in December of each year. (J ~ 2. The Administration sh,,1\ hold regular meetings on the tlmd n"l>l/t. Tuesdays in March and Jul~ of each year. ~"..)-/ I... ~(.Spcci(ll meetings of the Administratirm may be called by the~'t II Ch(ljnnan. or in the case of a vacanc\' in the office of Chairman or in- ability of (he Chairman to act, by the Vicc-Chainnao. Upon the written ..(1<. request uf two Of morc representatives, it shall be the duty of the Chair- ~, ~ ...l'. ~ man. or Vice-Chairman, as the case ffi:l.Y be, to call such a meeting......- ~f:. .'C _~ 4. Natlers of all annual and regular meetings of the Administration f. r A."".. shall be ~ent by tbe Secretary, or in the case of a VJCJIlCY in the office of Secretary, or the in~bllity ~f the SccrctllJ'Y tLl act, by the Chairm3.n or Vice,Chairman, fl." the Cl'.~(' IT',::\y be, t( I the rnclllhl'r~ of the Admimstra. ti')/1 b~' nrdil1dl'Y l1lJil at least to.:n J,lYS in rtdVdncl~ nf .'Ouch Jnnual or rcgul,lr mlL'{jll~.'i. NntlCl's of special m,.:-:t.ings shall bc; given by the Sec- rd;lr)' to thl' llldl1h~r5 f){ the A..dlllllliSl1"cltion hy the IllOst expeditious method 50 as to allo\\' as much time prior to ..,uch special meetings as com:hti{1rJs permit. '5. All annual and regular meetings of the Administration shall be held at tnc principal office of the Administration. Unless otherwise agreed tn in ad",,'ance by a.1I members of the Administration, special meet.. ings shall be held at the office of the Administration. 6. The Administration shi\.\l keep a record of the proceedings of alJ its meetings. The minutes of such proceedings sh,tll be preserved in a suitable manner as directed by the Administration. Minutes of proceed- ings until ilfJproved by the Administration shall not be officlal and shall be furnished only to members of the Administration, its employees, and committees. Distribution uf official minules sh(llI be made by the S\:cre- tary in accordance \"\'ith directives of the AJministration. 7. A quonuTl for any meeting of the Administration and the cast- ing of votes by rcprcscntatl\.'L'5 of the StJtcs on the Administration shall be in accord with Paragraph D of Article Vln of the Arkansas River Compact; and any a.ction by the Administration shall be determined by vote as required by 5ucn Paragraph D of Article VIII of the Compact. 8. At each meeting of the Administration, the order of business, unless otherwise agreed. shall be as follcws: Call to order; RC'ading of minutt's of last meeting; Approval of minutes of last meeting; Report of Chairman; Rcpc!rt of Secretary; 9. An meeting::; of the Administration. shall be open to the public. II Report of Treasurer; Report of Committees; Unfinished business; New business; Adjournment. except exccutt<.le SCS5lOns,