WSP11938

• File Number: 8111.750
• Description: ARCA
• Basin: Arkansas
• Date: 12/8/2003
• Author: ARCA Operations Sec.
• Title: Special Report of the Operations Secretary Concerning Processes to Resolve Administrative Issues, the Status of Issues, and a Proposal to Alternate the Offices of Operations Sec. and Assistant Ops Sec
• Water Supply Pro - Doc Type: Publication

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section (c), a verbatim transcript of the proceedings of Administration meetings
shall be made by a duly licensed, official court reporter.The recording secretary
or his designee shall be responsible for arranging for the services of such duly
licensed, official court reporter to take and transcribe the proceedings of the
meeting. Copies of the draft transcript of a meeting shalt be providea to one
designated representative from each member state within two weeks of a
meeting for corrections, but not editing. Corrections agreed upon by these two
representatives shall be forwarded to the court reporter and the court reporter
instructed to prepare within two weeks a final, corrected transcript. The
recording secretary or his designee shall forward a copy of the final, corrected
transcript of a meeting to the designated representative from each member state
of the Administration within two weeks of his receipt of the transcript from the
court reporter. The final, corrected transcript of a meeting shall, upon the
approval of the Administration, become the official minutes of that meeting. The
official minutes shall be appropriately marked indicating the date of and method
of approval and be signed by the chairman.

(c) The requirements of using a duly licensed, official court reporter as set out in
sub-section (b) may be waived in advance of a meeting upon the agreement of
both states. In this event, the recording secretary or his designee shall be
responsible for electronically recording a meeting, and for preparing as directed
by both states, either a written summary which accurately reflects the
proceedings of a meeting and all actions taken by the Administration at such
meeting or a verbatim transcript of the meeting. Procedures for the distribution
and approval of final corrected transcripts or summaries and designation as the
official minutes of a meeting shall be as specified in subsection (b). Any
electronic recording of a meeting shall be preserved by the recording secretary
but shall not constitute the official minutes of a meeting.

6.

A quorum for any meeting of the Administration and the casting of votes by
representatives of the 3tates on the Administration shall te in accord with Paragraph
o of Article VIII of the Arkansas River Compact; and any action by the Administration
shall be determined by vote as required by such paragraph 0 of Article VIII of the
Compact. If a quorum is not present at any meeting, the members of the
Administration present, one or more, may adjourn from time to time without further
notice until a quorum is obtained.

7.

At each meeting of the Administration, the order of business, unless otherwise
agreed, shall be as follows: Call to order; Reading of minutes of last meeting;
Approval of minutes of last meeting; Report of Chairman; Report of Secretary;
Report of Treasurer; Report of Committees; Unfinished business; New business;
Adjournment.

8.

All meetings of the Administration, except executive sessions, shall be open to the

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AReA Readopted By.laW3 12.'9/97