WSP11938 - Laserfiche WebLink

Home Browse Search

I I I I I 'I I I I I I I I I I I I I I I ARTICLE IV MEETINGS 1. The annual meeting of the Administration shall be held on the second Tuesday in December of each year. 2. (a) Special meetings of the Administration may be called by the Chairman or, in the case of a vacancy in the office of Chairman or inability of the Chairman to act, by the Vice-Chairman. Upon the written request of two or more representatives, it shall be the duty of the Chairman, or Vice-Chairman, as the case may be, to call such a meeting. (b) Special telephonic meetings of the Administration may be held by telephonic communications between the several members of the Administration in respect to all matters arising under Article V F of the Compact; Provided that such special telephonic meetings may be called by the Chairman, Vice-Chairman or any member of the Operations Committee, and in any case at least two representatives of each State shall participate personally in such special telephonic meetings and concur in the action taken as aresult of any such meeting. And provided further, that the Secretary of the Administration shall prepare minutes of any special telephonic meeting and such minutes shall be acted upon by the Administration at the next Annual meeting or special meeting held under sub-section (a) hereof. 3. Notices of all annual meetings of the Administration shall be sent by the Secretary, or in the case of a vacancy in the office of the Secretary, or the inability of the Secretary to act, by the Chairman or Vice-Chairman, as the case may be, to the members of the Administration by ordinary mail at least ten days in advance of such annual meetings. Notice of special meetings shall be given by the Secretary to the members of the Administration by the most expeditious method so as to allow as much time prior to such special meetings as conditions permit. 4. Unless otherwise agreed to in advance by all members of the Administration, all annual and special meetings shall be held at the principal office of the Administration. 5. (a) The Administration shall keep minutes of the proceedings of all of its meetings, Such minutes shall be preserved in a suitable manner as directed by the Administration. Until approved by the Administration, minutes shall not be official and shall be furnished only to the members of the Administration, its employees, and the members of its committees. Distribution of official minutes shall be made by the recording secretary or his designee in accordance with directives of the Administration. (b) Unless the requirements of this sub-section (b) are waived pursuant to sub- 5 AReA Readop\8ll By.Jaw:a 12/9197