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<br />00023~ <br /> <br />3 <br /> <br />requires accrual information and the grantee's accounting records <br />are not normally kept on the accrual basis, the grantee should <br />develop such information through an analysis of the documentation <br />on hand or on the basis of best estimates. <br /> <br />(3) The grantor agency shall determine the frequency of <br />the Financial Status Report for each grant program considering <br />the size and complexity of the particular program. However, the <br />report shall not be required more frequently than quarterly or <br />less frequently than annually. Also, a final report shall be <br />required at the completion of the grant. <br /> <br />(4) The original and two copies of the Financial Status <br />Report shall be submitted 30 days after the end of each specified <br />reporting period. In addition, final reports shall be submitted <br />90 days after the end of the grant period or the completion of <br />the project or program. Extensions to reporting due dates may be <br />granted when requested by the grantee. <br /> <br />b. Report of Federal Cash Transactions (Exhibit 21 <br /> <br />(1) When funds are advanced to grantees through letters <br />of credit or with Treasury checks, the Federal grantor agencies <br />shall require each grantee to submit a Report of Federal Cash <br />Transactions. The Federal grantor agency shall use this report <br />to monitor cash advanced to grantees and to obtain disbursement <br />or outlay information for each grant or project from the <br />grantees. <br /> <br />(2) Grantor agencies may require forecasts of Federal <br />cash requirements in the Remarks section of the report. <br /> <br />(3) When practical and deemed necessary, the grantor <br />agencies may require grantees to report in the Remarks section <br />the amount of cash in excess of three days' requirements in the <br />hands of subgrantees or other secondary recipients and to provide <br />short narrative explanations of actions taken by the grantees to <br />reduce the excess balances. <br /> <br />(4) Grantor agencies may accept the identical informa- <br />tion from the grantees in a machine-usable format in lieu of the <br />Report of Federal Cash Transactions. <br /> <br />(5) Grantees shall be required to submit the original <br />and two copies of the Report of Federal Cash Transactions no <br />later than 15 working days following the end of each quarter. <br />For those grantees receiving annual grants totalling one million <br /> <br />(No. A-102) <br />