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h bh, c~,s~ <br />STATE OF COLORADO <br />DIVISION OF MINERALS AND GEOLOGY <br />Depamnent of Natural Resources <br />7313 Shrxman St., Room 215 <br />Denver, Colorado 80203 <br />Phone:1303)866-3567 <br />FA%: (30318328106 <br />COLORADO <br />DIVISION OF <br />MINERALS <br />GEOLOGY <br /> MEMO ~ <br /> aill Owens <br /> Govenar <br />To: Mined Land Reclamation Board's EIS ~ <br /> y <br />~/ <br />~ Ronald W. Cattany <br />From: Bruce Humphrie DMG /~JI <br />~ <br />~ Division Dinxtor <br /> l~\ <br />)) Natural Resource Trunee <br />Date: ..ll <br />June 7, 2006-~~ <br /> `~/ <br />RE: Instance of incomplete file copy supplied to objectors, Allen Pit, File No. M-2005-080 <br />The objectors have raised the complaint that the Division did not supply all documents contained in the <br />official file for the Allen Pit application, File No. M-2006-080. It is Division policy, and Colorado law <br />pursuant to the Colorado Open Records Act, to supply all documentation related to a permit, with the <br />exception of confidential materials, to the public upon request. <br />The objectors' representative received four CDs of imaged documents ofthis file on Apri126, 2006; May <br />1, 2006; May 17, 2006; and May 23, 2006. The last correspondence related to permit adequacy issues <br />was imaged into the system on May 10, 2006. Therefore, the electronic file was current as of that date. <br />According to the objectors' representative, the CDs provided on Apri122, May 1 and May 17 were <br />incomplete. The Division was notified by the objectors' attorney of the missing documents in these CDs <br />on May 22 and 23' and immediately faxed the materials to the attorney. <br />Pursuant to Division procedure, the CD produced on May 17, 2006 should have been current and <br />complete. Therefore, the Division is investigating the allegation that the CDs were incomplete, and is <br />attempting to obtain copies of these CDs to determine which documents may have been missing. If the <br />copies supplied to the requesting party were deficient, the Division will evaluate its internal procedures <br />for making file copies to ensure complete copies of requested files are supplied in the future. <br />cc: Ron Cattany <br />Suzi Ericksen <br />Kate Pickford <br />Office of OfRce of Colorado <br />Mined Land Reclamation Active and Inactive Mines Geological Survey <br />