1999-08-20_GENERAL DOCUMENTS - C1981017

• Permit No: C1981017
• IBM Index Class Name: GENERAL DOCUMENTS
• Doc Date: 8/20/1999
• Doc Name: Bid Documents ‎(IMP)‎
• Permit Index Doc Type: General Correspondence
• Media Type: D
• Archive: No

Division of Minerals and Geology
General Conditions for Purchase Orders
1. DEFINITIONS
OWNER OR STATE-The Director of the State of Colorado,
Division of Minerals and Geology(DMG)or his designee. The
Colorado Division of Minerals and Geology(DMG)is located at 3. AWARD
1313 Sherman Street, Room 215, Denver, Colorado, 80203,
telephone[phone]. Award will be made with reasonable promptness, by written
notice to the low responsive and responsible bidder whose bid
PROJECT MANAGER-The Director of the Colorado Division meets the requirements and criteria set forth in the Invitation for
of Minerals and Geology or the DMG employee or Bid. These criteria will include, but not be limited to the lowest
representative responsible for day to day observation of project GRAND TOTAL PRICE, corrected if necessary for errors in
work at the job site,and general contract administration for the price extension and/or addition, and capability to meet the
DMG. performance time requirements. The GRAND TOTAL PRICE
will be used for comparing bids only.
CONTRACTOR OR SELLER - The sole proprietorship,
partnership, or corporation to which the Purchase Order is 4. INSURANCE
addressed.
The Contractor is required to procure and maintain the
PURCHASE ORDER CONTRACT DOCUMENTS - An insurance coverage listed below. Proof of insurance must be
enforceable contract in that it is written evidence of the submitted on certificates showing the following minimum
purchaser's acceptance of the seller's previous and unretracted coverage-
offer to perform the work subject of the purchase order for the
price stated therein. The Purchase Order Contract indudes the 1. Standard Worker's Compensation and Employer
Bid, bid Schedule,General Conditions, Insurance Certificates, Liability, as required by State Statute including
Purchase Order Terms and Conditions, Bid Solicitation occupational disease, covering all employees at the
Memorandum, including Work Description, maps, drawings work site.
and any Amendments These documents are complementary;
what is called by for any one document shall be as binding as 2. General Liability (Public Liability & Property
if called for by all. Damage)(Minimum):
In case of a difference between the contract documents, a. Combined single limit of$600,000 written on
precedence shall be given in the following respective order: an occurrence basis;
bid, Bid Solicitation memorandum, General Conditions, b. Any aggregate will not be less than $1
Purchase Order Term s and Conditions, maps and Drawings, Million;
Amendments shall take precedence in the area of the bid C. The contractor must purchase additional
document which they modify or clarify. In the case of any such insurance if claims reduce the annual
difference,the matter shall be promptly brought to the attention aggregate below$600,000;
of the PROJECT MANAGER who will make a determination in d. The State of Colorado must be named as
wring. additional insured on each comprehensive
general liability policy;
WORK-The material and/or labor the seller is to furnish to the e. Certificates of insurance must be provided to
purchaser by operation under the purchase order. the State within 10 working days after
receipt of Award; and,
SUBCONTRACTOR - A sole proprietorship, partnership or f. Insurance shall include provisions providing
corporation which has a contract with the CONTRACTOR for notification to the State 10 days prior to
the performance of labor at the site of the work regardless of cancellation of the coverage.
whether supplying of material is part of such contract, but
without contractual relationship to the purchaser. 3. Automobile Liability(Minimum). The contractor must
carry a minimum of$600,000 combined single limit.
SUPPLIER-A sole proprietorship, partnership or corporation
which over-the-counter or under contract furnished the The State of Colorado MUST be named as an Additional
CONTRACTOR material or equipment incorporated in the work Insured on the certificate of insurance. An Additional Insured
or otherwise incident to the CONTRACTOR'S performance, Endorsement amending such policy or policies must be
but which performs no labor at the work site. presented to the DMG prior to issuance of the Notice to
Proceed. Bidders are advised to consult with their
2. CONDITIONS AFFECTING THE WORK insurance carrier concerning these requirements. Submit
a bid only if you are prepared to complete these
In addition to examining the drawings and specifications, requirements.
completion schedule, and other instructions, bidders shall visit
the site and take such other steps as may be reasonably 5. WORK SCHEDULE
necessary to ascertain the nature and location of the work,
including average climatic conditions and the general and local After a Purchase Order has been issued, the PROJECT
conditions which can affect the work or the cost thereof. MANAGER will notify the Contractor. Under no circumstances
Failure to do so will not relieve bidders from responsibility for shall the CONTRACTOR begin work before a P.O. is issued.
estimating properly the difficulty or cost of successfully If the Bid Solicitation Memorandum specifies project dates or
performing the work. a certain project schedule,the successful bidder shall perform
the work during the specked time period. DMG reserves the