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Division of Minerals and Geology
<br />General Conditions for Purchase Orders
<br />DEFINITIONS
<br />OWNER OR STATE - The Director of the State of Colorado, Division
<br />of Minerals and Geology (DMG) or his designee. The Colorado
<br />Division of Minerals and Geology (DMG) is located at 1313 Sherman
<br />Street, Room 215, Denver, Colorado, 80203, telephone (303) 866-
<br />3567.
<br />PROJECT MANAGER - The Director of the Colorado Division of
<br />Minerals and Geology or the DMG employee or representative
<br />responsible for day to day observation of project work at the job site,
<br />and general contract administration for the DMG.
<br />4. INSURANCE
<br />The Contractor is required to procure and maintain the insurance
<br />coverage listed below. Proof of insurance must be submitted on
<br />certificates showing the following minimum coverage:
<br />Standard Worker's Compensation and Employer Liability,
<br />as required by State Statute including occupational disease,
<br />covering all employees at the work site.
<br />2. General Liability (Public Liability & Property
<br />Damage) (Minimum):
<br />CONTRACTOR OR SELLER - The sole proprietorship, partnership,
<br />or corporation to which the Purchase Order is addressed.
<br />PURCHASE ORDER CONTRACT DOCUMENTS - An enforceable
<br />contract in that it is written evidence of the purchaser's acceptance of
<br />the seller's previous and unretracted offer to perform the work subject
<br />of the purchase order for the price stated therein. The Purchase
<br />Order Contract includes the Bid, bid Schedule, General Conditions,
<br />Insurance Certificates, Purchase Omer Terms and Conditions, Bid
<br />Solicitation Memorandum, including Work Description, maps,
<br />drawings and any Amendments These documents are
<br />complementary; what is called by for any one document shall be as
<br />binding as if called for by all.
<br />In case of a difference between the contract documents, precedence
<br />shall be given in the following respective order bid, Bid Solicitation
<br />memorandum, General Conditions, Purchase Order Term s and
<br />Conditions, maps and Drawings, Amendments shall take precedence
<br />in the area of the bid document which they modify or clarify. In the
<br />case of any such difference, the matter shall be promptly brought to
<br />the attention of the PROJECT MANAGER who will make a
<br />determination in writing.
<br />WORK - The material and/or labor the seller is to furnish to the
<br />purchaser by operation under the purchase order.
<br />SUBCONTRACTOR - A sole proprietorship, partnership or
<br />corporation which has a contract with the CONTRACTOR for the
<br />performance of labor at the site of the work regardless of whether
<br />supplying of material is part of such contract, but without contractual
<br />relationship to the purchaser.
<br />SUPPLIER - A sole proprietorship, partnership or corporation which
<br />over-the-counter or under contract furnished the CONTRACTOR
<br />material or equipment incorporated in the work or otherwise incident
<br />to the CONTRACTOR'S performance, but which performs no labor at
<br />the work site.
<br />2. CONDITIONS AFFECTING THE WORK
<br />In addition to examining the drawings and specifications, completion
<br />schedule, and other instructions, bidders shall visit the site and take
<br />such other steps as may be reasonably necessary to ascertain the
<br />nature and location of the work, including average climatic conditions
<br />and the general and local conditions which can affect the work or the
<br />cost thereof. Failure to do so will not relieve bidders from
<br />responsibility for estimating property the difficulty or cost of
<br />successfully performing the work.
<br />3. AWARD
<br />Award will be made with reasonable promptness, by written notice to
<br />the low responsive and responsible bidder whose bid meets the
<br />requirements. and criteria set forth in the Invitation for Bid. These
<br />criteria will include, but not be limited to the lowest GRAND TOTAL
<br />PRICE, corrected if necessary for errors in price extension and/or
<br />additidn, and capability to meet the performance time requirements.
<br />The GRAND TOTAL PRICE will be used for comparing bids only.
<br />a. Combined single limit of $600,000 written on an
<br /> occurrence basis;
<br />b. Any aggregate will not be less than $1 Million;
<br />C. The contractor must purchase additional
<br /> insurance if claims reduce the annual aggregate
<br /> below $600,000;
<br />d. The State of Colorado must be named as
<br /> additional insured on each comprehensive
<br /> general liability policy;
<br />e. Certificates of insurance must be provided to the
<br /> State within 10 working days after receipt of
<br /> Award; and,
<br />f. Insurance shall include provisions providing
<br /> notification to the State 10 days prior to
<br /> cancellation of the coverage.
<br />3. Automobile Liability (Minimum). The contractor must cant'
<br />a minimum of $600,000 combined single limit
<br />The State of Colorado MUST be named as an Addifonal Insured on
<br />the certificate of insurance. An Additional Insured Endorsement
<br />amending such policy or policies must be presented to the DMG prior
<br />to issuance of the Notice to Proceed. Bidders are advised to
<br />consult with their insurance carrier concerning these
<br />requirements. Submit a bid only H you are prepared tb complete
<br />these requirements.
<br />5. WORK SCHEDULE
<br />After a Purchase Order has been issued, the PROJECT MANAGER
<br />will notify the Contractor. Under no circumstances shall the
<br />CONTRACTOR begin work before a P.O. is issued. If the Bid
<br />Solicitation memorandum specifies project dates or a certain project
<br />schedule, the successful bidder shall perform the work during the
<br />specified time period. DMG reserves the right to cancel the Purchase
<br />Order if the Contractor fails to begin the work as scheduled.
<br />6. ACCIDENT PREVENTION AND SAFETY MEASURES
<br />The Contractor shall comply with applicable provisions of OSHA Part
<br />1926, Construction Standards and Interpretations, in effect on the
<br />date of the Bid Opening. The Contractor shall continuously maintain,
<br />at his expense, adequate protection of the work and the Principle
<br />Representative's property, and shall take all practicable precautions
<br />in the interest of safety.
<br />Any shafts which were fenced prior to construction activities shall be
<br />protected by a temporary fence during non-working hours, without
<br />relieving the Contractor of its legal or contractual duties to take safety
<br />precautions. Other openings may be designated by the Project
<br />Manager as requiring fencing due to proximity of houses or visitation
<br />by tourists.
<br />Work may involve activities around unprotected hazardous mine
<br />shafts, slopes, adits and other openings which may be open to the
<br />surface or hidden from view by trash, debris, vegetation, or thin and
<br />unstable layers of surficial materials or rock. The Contractor shall be
<br />responsible for thoroughly investigating the site conditions and
<br />scheduling and directing his equipment, equipment operations,
<br />personnel and safety procedures to prevent accidents and injuries.
<br />Failure to comply will be cause for immediate suspension of the work.
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