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SOP No. 20.0 Sample Shipping Procedures <br />5. Wrap duplicate volatile organic (VOA) vials in one piece of bubble wrap or other <br />packing material as a "VOA sandwich." <br />6. Place the bottles in the cooler with sufficient space to allow for the addition of more <br />bubble wrap or other packing material between the bottles. Large or heavy sample <br />containers should be placed on the bottom of the cooler with lighter samples (i.e., VOAs) <br />placed on top to eliminate breakage. <br />7. Put "wet ice" (i.e., ice packs) or ice that has been placed in sealed heavy-duty <br />polyethylene bags on top of or between the samples. Pack enough ice in the cooler to <br />chill the samples during transit. If the cooler is shipped on a Friday or Saturday for <br />Monday delivery, double the amount of ice placed in the cooler. Fill all remaining space <br />with bubble wrap or other packing material. Securely fasten the top of the garbage bag <br />lining the cooler with tape. <br />8. Place chain-of-custody form (and, if applicable, CLP traffic reports) into Ziploc® plastic <br />bag and affix to the cooler's inside lid, then close the cooler. Securely fasten the top of the <br />cooler shut with fiber tape. Place two signed and dated chain-of-custody seals on the top <br />and sides of the cooler so that the cooler cannot be opened without breaking the seals. <br />9. Once cooler is sealed, shake test cooler to make sure that there are no loose sample <br />containers in the cooler. If loose samples are detected, open the cooler and repack the <br />samples. <br />10. Using clear tape, affix a mailing label and return address to the top of the cooler. <br />11. Mark the cooler with "This End Up" and arrow labels that indicate the proper upward <br />position of the cooler. <br />12. Ship samples via priority overnight express to the contracted analytical laboratory for <br />next morning delivery. If applicable, check for Saturday delivery. <br />13. Declare value of samples on the shipping form for insurance purposes. Note this declared <br />value should reflect the cost to recollect the samples. <br />14. Record the tracking numbers from the Federal Express forms in the field notebook. Also, <br />retain the customer's copy of the Federal Express airbill. <br />Hazardous materials should be packed according to the above procedures with the following <br />additions: <br />1. Place samples in individual Ziploc® plastic bags and secure with a plastic tie. <br />2. Place samples in paint cans in a manner which would prevent bottle breakage (i.e., do not <br />place glass against glass). <br />3. Place vermiculite or other absorbent packing material in the paint can around the <br />samples. The amount of packing material used should be sufficient to absorb the entire <br />contents of the sample if the container is broken during shipment. <br />4. Secure a lid to the paint can with can clips and labels the outside of the can with sample <br />numbers and quantity. Mark the paint can with "This End Up" and arrow labels that <br />indicate the proper upward position of the paint can. <br />8/05/08 Page 3 of 6 R Squared Inc. <br />Attachment A