|
Division of Minerals and Geology
<br /> General Conditions for Purchase Orders
<br /> 1. DEFINITIONS
<br /> OWNER OR STATE-The Director of the State of Colorado,Division
<br /> of Minerals and Geology (DMG) or his designee. The Colorado 4. INSURANCE
<br /> Division of Minerals and Geology(DMG)is located at 1313 Sherman
<br /> Street, Room 215, Denver,Colorado, 80203,telephone(303)866- The Contractor is required to procure and maintain the insurance
<br /> 3567. coverage listed below. Proof of insurance must be submitted on
<br /> PROJECT MANAGER=The Director of the Colorado Division of certificates showing the following minimum coverage:
<br /> Minerals and Geology or the DMG employee or representative 1. Standard Worker's Compensation and Employer Liability,
<br /> responsible for day to day observation of project work at the job site, as required by State Statute including occupational
<br /> and general contract administration for the DMG. disease,covering all employees at the work site.
<br /> CONTRACTOR OR SELLER-The sole proprietorship,partnership, 2. General Liability (Public Liability & Property
<br /> or corporation to which the Purchase Order is addressed. Damage)(Minimum):
<br /> PURCHASE ORDER CONTRACT DOCUMENTS-An enforceable a. Combined single limit of$600,000 written.on an
<br /> contract in that it is written evidence of the purchasers acceptance occurrence basis;
<br /> of the seller's previous and unretracted offer to perform the work b. Any aggregate will not be less than$1 Million;
<br /> subject of the purchase order for the price stated therein. The C. The contractor must purchase additional
<br /> Purchase Order Contract includes the Bid, bid Schedule, General insurance if claims reduce the annual aggregate
<br /> Conditions, Insurance Certificates, Purchase Order Terms and below$600,000;
<br /> Conditions, Bid Solicitation Memorandum, including Work d. The State of Colorado must be named as
<br /> Description, maps, drawings and any Amendments These additional insured on each comprehensive
<br /> documents are complementary; what is called by for any one general liability policy;
<br /> document shall be as binding as if called for by all. e. Certificates of insurance must be provided to the
<br /> State within 10 working days after receipt of
<br /> In case of a difference between the contract documents,precedence Award;and,
<br /> shall be given in the following respective order: bid,Bid Solicitation f. Insurance shall include provisions providing
<br /> memorandum, General Conditions, Purchase Order Term s and notification to the State 10 days prior to
<br /> Conditions,maps and Drawings,Amendments shall take precedence cancellation of the coverage.
<br /> in the area of the bid document which they modify or clarify. In the
<br /> case of any such difference,the matter shall be promptly brought to 3. Automobile Liability(Minimum). The contractor must carry
<br /> the attention of the PROJECT MANAGER who will make a a minimum of$600,000 combined single limit.
<br /> determination in writing.
<br /> The State of Colorado MUST be named as an Additional Insured on
<br /> WORK - The material and/or labor the seller is to furnish to the the certificate of insurance. An Additional Insured Endorsement
<br /> purchaser by operation under the purchase order. amending such policy or policies must be presented to the DMG prior
<br /> to issuance of the Notice to Proceed. Bidders are advised to
<br /> SUBCONTRACTOR - A sole proprietorship, partnership or consult with their insurance carrier concerning these
<br /> corporation which has a contract with the CONTRACTOR for the requirements. Submit a bid only if you are prepared to
<br /> performance of labor at the site of the work regardless of whether complete these requirements.
<br /> supplying of material is part of such contract,but without contractual
<br /> relationship to the purchaser. 5. WORK SCHEDULE
<br /> SUPPLIER-A sole proprietorship,partnership or corporation which After a Purchase Order has been issued,the PROJECT MANAGER
<br /> over-the-counter or under contract furnished the CONTRACTOR will notify the Contractor. Under no circumstances shall the
<br /> material or equipment incorporated in the work or otherwise incident CONTRACTOR begin work before a P.O. is issued. If the Bid
<br /> to the CONTRACTOR'S performance,but which performs no labor Solicitation Memorandum specifies project dates or a certain project
<br /> at the work site. schedule, the successful bidder shall perform the work during the
<br /> specified time period. DMG reserves the right to cancel the
<br /> 2. CONDITIONS AFFECTING THE WORK Purchase Order if the Contractor fails to begin the work as
<br /> In addition to examining the drawings and specifications,completion scheduled.
<br /> schedule,and other instructions,bidders shall visit the site and take 6. ACCIDENT PREVENTION AND SAFETY MEASURES
<br /> such other steps as may be reasonably necessary to ascertain the
<br /> nature and location of the work,including average climatic conditions The Contractor shall comply with applicable provisions of OSHA Part
<br /> and the general and aocal conditions which can affect the work or the 1926, Construction Standards and Interpretations, in effect on the
<br /> cost thereof. Failure to do so will not relieve bidders from date of the Bid Opening. The Contractor shall continuously maintain,
<br /> responsibility for estimating properly the difficulty or cost of at his expense, adequate protection of the work and the Principle
<br /> successfully performing the work. Representative's property,and shall take all practicable precautions
<br /> 3. AWARD in the interest of safety.
<br /> Any shafts which were fenced prior to construction activities shall be
<br /> Award will be made with reasonable promptness,by written notice protected by a temporary fence during non-working hours,without
<br /> to the low responsive and responsible bidder whose bid meets the relieving the Contractor of its legal or contractual duties to take safety
<br /> requirements and criteria set forth in the Invitation for Bid. These precautions. Other openings may be designated by the Project
<br /> criteria will include,but not be limited to the lowest GRAND TOTAL Manager as requiring fencing due to proximity of houses or visitation
<br /> PRICE, corrected if necessary for errors in price extension and/or by tourists.
<br /> addition,and capability to meet the performance time requirements.
<br /> The GRAND TOTAL PRICE will be used for comparing bids only. Work may involve activities around unprotected hazardous mine
<br /> shafts,stopes,adits and other openings which may be open to the
<br /> surface or hidden from view by trash,debris,vegetation,or thin and
<br /> unstable layers of surficial materials or rock. The Contractor shall be
<br /> responsible for thoroughly investigating the site conditions and
<br />
|