2000-03-28_GENERAL DOCUMENTS - C1981037 (2)

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Art/Reproduction Request Form instructions These instructions are included to assist you in better understanding PAPER STOCK(weight and color)—Bond is the lightweight paper the information required to provide you with the desired product.To most often used for letterheads and for use in copiers and laser print- expedite your request, please provide us with all information requested ers.Text refers to a paper heavier than bond that is commonly used for in the non-shaded parts of the form (except for reproduction specifics, if brochures and divider sheets. Cover is heavier yet and is normally used unknown). If you are not sure exactly what the final product will bE, for the front and back pages of reports. Please indicate your preference please feel free to contact the Design, Print,or Quick Copy office and regarding recycled paper. Select TRANSPARENCIES if you are we will help you determine the product that will best suit your needs. requesting overheads from the Quick Copy unit. NCR 2 3 4 5 6 is car- bonless paper of 2 to 6 parts. Please circle the number of parts JOB NO.—This preprinted number is used for tracking your job through required. Also, indicate whether paper color sequence is standard or the accounting system as well as the design/print process. Please non-standard(an additional charge will apply for non-standard). If non- retain the pink and gold copies for yourself and your accounting unit standard, please use boxes at right to list sequence(this area can also (you can refer to this number should you have questions about your be used to list paper colors for non-NCR jobs that use many different job).This number will appear on your bill for the job. colors). Standard sequence is as follows: 2-part=White and Canary SHIP TO: (Department or agency)—Name of agency or department 3-part=White, Canary, Pink that will receive the finished product. 4-part=White, Canary, Pink, Goldenrod 5-part=White, Green, Canary, Pink, Gold ADDRESS—Complete street address with room number or floor number. 6-part=White, Blue, Green, Canary, Pink, Goldenrod BILL TO: (only if other than ship to)—Information is needed here PRINT—"Head to head" means printing like a book or newspaper(tops ONLY if it is different than the ship to information. remain at the top when turning pages). "Head to foot"means the top of 1st PERSON TO CONTACT—This information is very important for us the front side is the bottom or foot of the backside (pages are flipped to have in order to call if questions arise. Don't forget to list your phone instead of turned). number in the box below. Also, it is very beneficial to include a sel;ond TYPE OF BINDING—Collate means the sheets are in order by page contact person's name and your FAX number,which can be used to number with odd numbers on the front and even numbers on the back. send you proofs if necessary. Side stitch means using staples down the left side of the printed job CALL WHEN READY—A check mark in this box means you want to be (usually 2 or 3). Saddle stitch means two staples on the center fold of a called when your job is completed instead of having it delivered to you. booklet. Corner staple means one staple in the upper left or upper right Please be sure to enter your name and phone number in the boxes corner.Tape Binding, available at Quick Copy, refers to a strip of black labeled 1st PERSON TO CONTACT and TELEPHONE NO. EXT. tape that acts as a spine. TITLE OF PROJECT(F#if applicable)--Enter the name of the report, PADDING—Top, bottom, left, or right is determined by the way the form the number of the form, or the best description of the job you wan' com- reads. Most forms are padded on the top or left side. pleted.Also, if it will be helpful to you, enter an F#for your tracking pur- DRILLING—This refers to the number of holes and which edge of the poses. sheet or report you want the holes to be drilled. DATE REQUIRED:—This is the date and time that the completed job PUNCHING—GBC is the punching of rectangular holes and the inser- should be returned to you. If you are on a tight deadline, please contact tion of plastic spiral binders. Velo Bind means a narrow plastic strip is someone at the Design Center, Print Shop, and/or Quick Copy in attached along one side of the project in a row of 1/8"round holes. advance. AUTHORIZED SIGNATURE(for request)—This block must be signed OTHER—Score means to make an indented mark in order to make fold- ing easier. Perforate is a line of dotted cuts to make tearing apart easier. in order to process your request. BILLING CODE NO.—This nine-digit number is required in order io to OUTPUT SPECIFICATIONS(for Design Center)—This section applies q g to the outputting of computer files(page layout and illustration). in the job and begin work on it. If you do not know your number, contact the person responsible for accounting in your unit. If you require a sep- SYSTEM—If you provide us with files, please check the appropriate arate code for design and reproduction, please use the space above system here. the nine boxes to include another code(precede the code with an"A" for art, "P"for printing, or a"Q"for copying).This number will appear on SOFTWARENERSION—When giving us a disk to be used either as the bill you receive. text and graphics to be formatted by us or as complete documents to be output, list the software and version you used to create it. TYPE OF REQUEST—This tells us the kind of work you need and more than one box can be checked if need be. If you do not know the method RESOLUTION—This tells us what you expect the resolution, in Dots of reproduction appropriate for your project, we will use the information Per Inch (DPI),of the final artwork to be. 300 and 600 DPI applies to you give us regarding quantity,colors, paper, binding and time avail- laser prints and is used primarily for proofs.The standard output resolu- able to make a recommendation to you.Also, if you have artwork,a tion for final artwork from our imagesetter is 1270 DPI. mock-up or a previous sample for your job, please send it with the FONTS&ART FILES USED—List fonts you used on your documents, request form. keeping in mind that the Design Center must have matching fonts in NO.OF ORIGINALS—An original is each side of a piece of camera- order to output your files. If not a standard laser printer font, please pro- ready artwork that has an image,type,or words on it that you wart vide screen and printer fonts on your disk(PostScript fonts are pre- reproduced. For example, to print an 811/42"x 11"sheet front and back ferred).Also, if your document contains any graphic files, provide them requires two pieces of artwork(originals).To print an eight-page saddle as separate files(if they are only embedded in the document we are stitched newsletter requires four originals(one for each two-page unable to edit them should it be necessary). spread to be folded in half). FIX FILE PROBLEMS?—If you check YES, we will fix problems with PRINT QUANTITY—This is the number of copies you need of the entire your documents, such as incorrect type characters and non-printable job—i.e., 100, 500, or 2000 copies of a form, letterhead, newsletter,etc. formats. If you check NO,we will output your file as is(we will, how- ever, notify you if a problem arises). FINISHED SIZE—This refers to the size of the completed project after any cutting and/or folding has been done. For example, a standard let- PROOF REQUIRED(QUICK COPY portion of form)—If you are uncer- terhead has a finished size of St Y42"x 11", but an 81 Y42"x 11"3-panel tain about how your originals will copy, or if you need to choose specific (2-fold) brochure has a finished size referred to as"letterfold size", colors for color copy jobs, mark this box. Please check the appropriate box or write in the size if not listed and SPECIAL INSTRUCTIONS—Please include a brief description of the indicate whether the job includes any cutting or folding. It is also recom- work you desire here,along with any special instructions that cannot be mended that you write a brief description of the desired format in the indicated in the above sections. You may also indicate here if you SPECIAL INSTRUCTIONS area at the bottom of this form. require a cost total for design and/or printing.