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<br />Art/Reproduction Request Form instructions _
<br />These instructions are included to assist you in better understanding
<br />the information required to provide you with the desired product. To
<br />expedite your request, please provide us with all information requested
<br />in the non-shaded parts of the form (except for reproduction specifics, if
<br />unknown). If you are not sure exactly what the final product will be,
<br />please feel free to contact the Design, Print, or Quick Copy office and
<br />we will help you determine the product that will best suit your needs.
<br />JOB NO.-This preprinted number is used for tracking your job through
<br />the accounting system as well as the design/print process. Please
<br />retain the pink and gold copies for yourself and your accounting unit
<br />(you can refer to this number should you have questions about your
<br />job). This number will appear on your bill for the job.
<br />SHIP TO: (Department or agency)-Name of agency or department
<br />that will receive the finished product.
<br />ADDRESS-Complete street address with room number or floor number.
<br />BILL TO: (only if other than ship to)-Information is needed here
<br />ONLY if it is different than the ship to information.
<br />1st PERSON TO CONTACT-This information is very important for us
<br />to have in order to call if questions arise. Don't forget to list your phone
<br />number in the box below. Also, it is very beneficial to include a second
<br />contact person's name and your FAX number, which can be used to
<br />send you proofs if necessary.
<br />CALL WHEN READY-A check mark in this box means you want to be
<br />called when your job is completed instead of having it delivered to you.
<br />Please be sure to enter your name and phone number in the boxes
<br />labeled 1st PERSON TO CONTACT and TELEPHONE NO. EXT.
<br />TITLE OF PROJECT (F# if applicable)-Enter the name of the report,
<br />the number of the form, or the best description of the job you want com-
<br />pleted. Also, if it will be helpful to you, enter an F# for your tracking pur-
<br />poses.
<br />DATE REQUIRED:-This is the date and time that the completed job
<br />should be returned to you. If you are on a tight deadline, please contact
<br />someone at the Design Center, Print Shop, and/or Quick Copy in
<br />advance.
<br />AUTHORIZED SIGNATURE (for request)-This block must be signed
<br />in order to process your request.
<br />BILLING CODE NO.-This nine-digit number is required in order to log
<br />in the job and begin work on it. If you do not know your number, contact
<br />the person responsible for accounting in your unit. If you require a sep-
<br />arate code for design and reproduction, please use the space above
<br />the nine boxes to include another code (precede the code with an "A"
<br />for art, "P" for printing, or a "Q" for copying). This number will appear on
<br />the bill you receive.
<br />TYPE OF REQUEST-This tells us the kind of work you need and more
<br />than one box can be checked if need be. If you do not know the method
<br />of reproduction appropriate for your project, we will use the information
<br />you give us regarding quantity, colors, paper, binding and time avail-
<br />able to make a recommendation to you. Also, if you have artwork, a
<br />mock-up or a previous sample for your job, please send it with the
<br />request form.
<br />NO. OF ORIGINALS-An original is each side of a piece of camera-
<br />ready artwork that has an image, type, or words on it that you want
<br />reproduced. For example, to print an 811/42" x 11 "sheet front and back
<br />requires two pieces of artwork (originals). To print an eight-page saddle
<br />stitched newsletter requires four originals (one for each two-page
<br />spread to be folded in half).
<br />PRINT QUANTITY-This is the number of copies you need of the entire
<br />job-i.e., 100, 500, or 2000 copies of a form, letterhead, newsletter, etc.
<br />FINISHED SIZE-This refers to the size of the completed project after
<br />any cutting and/or folding has been done. For example, a standard let-
<br />terhead has a finished size of 811/42"x 11 ", but an 811/42"x 11 "3-panel
<br />(2-fold) brochure has a finished size referred to as "letterfold size".
<br />Please check the appropriate box or write in the size if not listed and
<br />indicate whether the job includes any cutting or folding. It is also recom-
<br />mended that you write a brief description of the desired format in the
<br />SPECIAL INSTRUCTIONS area at the bottom of this form.
<br />PAPER STOCK (weight and color)-Bond is the lightweight paper
<br />most often used for letterheads and for use in copiers and laser print-
<br />ers. Text refers to a paper heavier than bond that is commonly used for
<br />brochures and divider sheets. Cover is heavier yet and is normally used
<br />for the front and back pages of reports. Please indicate your preference
<br />regarding recycled paper. Select TRANSPARENCIES if you are
<br />requesting overheads from the Quick Copy unit. NCR 2 3 4 5 6 is car-
<br />bonless paper of 2 to 6 parts. Please circle the number of parts
<br />required. Also, indicate whether paper color sequence is standard or
<br />non-standard (an additional charge will apply for non-standard). If non-
<br />standard, please use boxes at right to list sequence (this area can also
<br />be used to list paper colors for non-NCR jobs that use many different
<br />colors). Standard sequence is as follows:
<br />2-part = White and Canary
<br />3-part = White, Canary, Pink
<br />4-part = White, Canary, Pink, Goldenrod
<br />5-part = White, Green, Canary, Pink, Gold
<br />6-part = White, Blue, Green, Canary, Pink, Goldenrod
<br />PRINT-"Head to head" means printing like a book or newspaper (tops
<br />remain at the top when turning pages). "Head to foot" means the top of
<br />the front side is the bottom or foot of the backside (pages are flipped
<br />instead of turned).
<br />TYPE OF BINDING-Collate means the sheets are in order by page
<br />number with odd numbers on the front and even numbers on the back.
<br />Side stitch means using staples down the left side of the printed job
<br />(usually 2 or 3). Saddle stitch means two staples on the center fold of a
<br />booklet. Corner staple means one staple in the upper left or upper right
<br />corner. Tape Binding, available at Quick Copy, refers to a strip of black
<br />tape that acts as a spine.
<br />PADDING-Top, bottom, left, or right is de-:ermined by the way the form
<br />reads. Most forms are padded on the top o, left side.
<br />DRILLING-This refers to the number of holes and which edge of the
<br />sheet or report you want the holes to be drilled.
<br />PUNCHING-GBC is the punching of rectangular holes and the inser-
<br />tion of plastic spiral binders. Velo Bind means a narrow plastic strip is
<br />attached along one side of the project in a row of 1/8" round holes.
<br />OTHER-Score means to make an indented mark in order to make fold-
<br />ing easier. Perforate is a line of dotted cuts to make tearing apart easier.
<br />OUTPUT SPECIFICATIONS (for Design Center)-This section applies
<br />to the outputting of computer files (page layout and illustration).
<br />SYSTEM-If you provide us with files, please check the appropriate
<br />system here.
<br />SOFTWARE/VERSION-When giving us a disk to be used either as
<br />text and graphics to be formatted by us or as complete documents to be
<br />output, list the software and version you used to create it.
<br />RESOLUTION-This tells us what you expect the resolution, in Dots
<br />Per Inch (DPI), of the final artwork to be. 300 and 600 DPI applies to
<br />laser prints and is used primarily for proofs. The standard output resolu-
<br />tion for final artwork from our imagesetter is 1270 DPI.
<br />FONTS & ART FILES USED-List fonts you used on your documents,
<br />keeping in mind that the Design Center must have matching fonts in
<br />order to output your files. If not a standard laser printer font, please pro-
<br />vide screen and printer fonts on your disk (PostScript fonts are pre-
<br />ferred). Also, if your document contains any graphic files, provide them
<br />as separate files (if they are only embedded in the document we are
<br />unable to edit them should it be necessary).
<br />FIX FILE PROBLEMS?-If you check YES, we will fix problems with
<br />your documents, such as incorrect type characters and non-printable
<br />formats. If you check NO, we will output your file as is (we will, how-
<br />ever, notify you if a problem arises).
<br />PROOF REQUIRED (QUICK COPY portion. of form)-If you are uncer-
<br />tain about how your originals will copy, or if you need to choose specific
<br />colors for color copy jobs, mark this box.
<br />SPECIAL INSTRUCTIONS-Please include a brief description of the
<br />work you desire here, along with any special instructions that cannot be
<br />indicated in the above sections. You may also indicate here if you
<br />require a cost total for design and/or printing.
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