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INVITATION FOR BID INSTRUCTIONS <br />1 LATE BIDS WILL NOT BE ACCEPTED OR CONSIDERED It is the <br />reSDOrisibillry pl Ire bltltler to insure loaf ine bid arrives in the Division of <br />PurLhasing prior[0 the timeintlicateo in the"Invitation for Bitl" Telephone quotes <br />well OOI be eCCepietl when LOmpelliwe Sedletl tiros are sohPietl <br />2. Each Ditltler shelf lurnisn the intormatlon requiretl: Ina unit Drrce for each <br />iIlm bitl mUSI be snOwn', d IOtal IOr laLn illm p10 mUSI DB enleled:ln LdSe 01 error in <br />e[lension, unit price Drevalls. <br />3 $DegilipallOns dye prO Vi0etl l01tlenily the DrOduCi regpiretl antl lO lslabi5n <br />an acpeptable Qudllty level. BitlS On prOtluCis OI equal puahty abtl usabiNy will <br />normally be COnsltleretl unle53 O[herwr5e 5181ltl Brochures antl/Or SpaLJICebOns <br />must be suDmdleo where appllgble. Samples of Hem or Items, wnen regwretl. <br />must be turnishetl Tree OI e[pen Se tO ln! State. ano it not tle5troyetl by Ilsis, may <br />upon regUeSi matle al ine time ine Sample Is IUrpiShetl. be rEtUlned 8f the brtldlr 5 <br />e[peOSe. FldUre to Iur OiSh DfpLnurls. sDlOhLdUOns. antl/Or 58m D05 dS reQUlSled <br />may be Su IhOlnt cause ipr r!IlCIIOn OI Ntls <br />4. In Order 10 be gOnsitlered for lurtner Oitls ii Is necessary foal all bitls be <br />returnetl. In the event of "NO Bitl" pleeae sign the Ditl intlicating "NO Bitl" antl <br />return <br />5. Tne Orlginel 01 ine "Invitation for Bio" sh OUltl be returnetl in the envelope <br />prowled; the return tiro envelope shoultl De sealetl antl prODerly marketl in me <br />SpaCeS p'Owtletl. <br />6. Maierlels antl/Or gervlce5 era to be suppliatl as specified The Slate well DB <br />the sole Iu0ge in Oelarmining "epuals" in regertl to quality, price ano panormance. <br />7. Tne Slate of DOlbrad0 rebervestne ngnl to reject any Oratl brd5 dn0 to wave <br />in10Im81ille3 an0 mI001 Irrlg ularilreS in Ditls re4e'v!O antl 10 aCplDl any pOnlOn OI <br />Ire Ditl Dr all Hems if Oelmetl m the nest inllr05i 01 Ina Slate OI COIOr8tl0 Tn! Ditl <br />ingWly implies nO ODligellOn On Ina pan Of me $lal! nor tlOes me $Idt! s suence <br />Imply any ecCeptante or rejection OI any quotation otter. <br />8. Biddere•r!![plcletl l0 a%dminl the tln Wings. SpeCiIICaDDns. SChetlull Ol <br />tlelivery, antl all mSVUCbOns. Failur! 10 tlD 50 well De at me bltltler 5 n5k <br />9 NO Oitl shall be Wlihtl lawn for d periotl OI Si[Iy 160) Odys sUD3eq UPni IO Ina <br />opening Of ine bnls wrihout the consent of the State Purcnasrng Director or <br />aeiegated rapraseniabve <br />10. NOIwnhSldOding the tact Inel 8 blank p prOV10ed IOr a Cd5^ tli5COU0I. <br />tl13LbV nt500lRtl IOr payminl WUND Ie55IhdO Ihiny (301 Cdlentlar pays will not be <br />OOnSitlered In evaluating OflerS lOr 8wdrtl. OISCOUniS of less [Han misty (30) nays <br />wul be taken a Dayment I5 matle within Ina dISLOyni penotl, even though not <br />Con5ltlerltl in evaluation of Ina bitl. T rte term "PrOx " i5 not con5itlered to meet tn¢ <br />repuiremenls o170 tlay crnena es notetl above. <br />11. TDB COnIreOVPUlCh85e ortler WIII be dwardltl t0 Ihat re5pOn5ive dno <br />responsible bltltler wnOSe Ditl well be mOSi agvanlageous to the Slate of Col Drd00. <br />price. SpeCIIICa11DO5, antl Other Idctbrs LOnSitlered. <br />72 Thls Invdatron for Brd does not ODbgale Ina Stale 10 pay any costs in CUrretl <br />iO lna preparation or Ina SubmnSlOn of su Cn bids. OI l0 purchase or GOnlyd Ci tOr <br />materials Or services. <br />13 VOU mUSI Submit tlOCUTenIS, e[hINIS Or other erltlenge wnNn 7 WOfkmg <br />tldys A you with to Dronst any pomon or ton Inwtabon for Brtl <br />PURCHASE ORDER TERMS 8 CONDITIONS <br />1. OFFER/ACCEPTANCE' If ine Purchase ortler raters to your bid then the <br />purcnase Order Is an gCCEPTANCE of your OFFER TO SELL, as stated In your <br />bitl. II no bitl I5 referenced. ine purcnase ortler is an OFFER TO BUY, suDIBLi to <br />your acceptance: wnicn can De tlemonsiratetl by your panormance o1 Ina ortler or <br />Dy a formal acknowletlgemenl. Any COUNTER-OFFER TO SELL is automatically <br />construetl as CANCELLATION OI the Purchase Ortlar unless a Change ortler Is <br />is5uetl accepting a counter offer. <br />2 CHANGES NOlhing In the purcnase ortler may be coded to, mOdilietl, <br />su0ercetleo or otnerwme alteretl e+cept rn waling slgnetl by en authorized <br />repreaenidbve OI the DrvILOp OI PUlCnd5ing ano ack^OwlPtlgetl by ilia vend Or. <br />Each shipminl redeivetl Or SBrvILe pertOrmetl Shell be dlemetl 10 oe Only uDOn Iha <br />terms COnidrnetl iD ine Purghd5e Ortllr DOlwiih5[dnding dry terms that may be <br />LOnnme0 m any invoke or Other 8qt OI vlntlor Oinlf Ihdn acktlowletlgement OI a <br />wrlnen Change ortler to Ire Purchase ortler. <br />3. DELIVERY: In itsacceplanca of any quotation offer. ine Stale of Colorado is <br />relying on the promised tlelivery tlale. Installation, or service DenormanCa as <br />mdterieldntl ba54 t0 rt3 acceptance In the event of seller slauwelD tlebver as antl <br />wnen promisetl, Ina State Of Colorado reserves the r ignl to cancel It's order, or any <br />pan ihere0l, and Seller agrees ihdt the State OI Coloraoo may return ell Or pan OI <br />aqy shipment 50Jnatle, antl may charge seller wlin any 1055 Or a[pen5e SUSIdi0ed <br />es a result OI SUCh failure IO 0llivlr es promisetl. <br />4. NEW GOODS: All equipmem tleliveretl against this purcnase Order shall be <br />newly manulacturetl antl of the manulactur¢r's current motlel unless otherwise <br />speahetl. <br />5. QUALITY: The State well be lna sole lutl9eln tletermining"equals"in regertl <br />to quality, once and performance. <br />6. INSPECTION RecelDt of goods or services In response to Ines ortler can <br />result In autnonzetl payment on toe pan of the Agency or Insuluhon. However tl is <br />under5tg00lnal final BCCeplance Is tlepentlent upon completion of all applicable <br />req uvetl inspection procetlures. shoultl the gootls or Services fed to meet all <br />in SpeLllOn req Uirement5 ilia State wu a%OOSe all OI IIS ngnls inClutlm9 those <br />Drovioetl m the Uniform Commercial Cotle <br />7. WARRANTIES: All provisi0ns antl remetlies of ilia Uniform Commercial <br />Cotle relating IO DOth imphetl antl a%DrlSSetl wdrtanties ar! herewith relerild IO <br />antl made a pan of Inese Terms antl Conditions <br />6. TERMINATION: In Ire event o! ventlor's FAILURE to tleliver as ano wnen <br />SpeCd¢ally promisetl. Ire Stale OI Coloretlo reserves the ngni ID LanCll ine <br />PurChes0 ortler, Or any pan tnere0l, wtlhOUt prelutllce 10 rts Other ngNS, and <br />V ENDOR AGREES Inai Ire Agency may return all or part of any shipment so matle <br />antl may Charge ventlOrdny 1055 or a%pPnse SUStametl ds a result 01 Such Iddure 10 <br />deliver as promisetl. <br />BeilllmeOl 01 ine PUfCh85e Ortlll Termmaild IOr DOOVenie DCe OI the $Idn <br />OI Colorado not Involving delay or late tlelivery may be etfecletl by negotiatetl <br />agreement. Every elton will be matle to reach a feu antl prompt settlement won the <br />vendor. <br />9. CASH DISCOUNT. Tne Casn Discount Penotl wdl start from date of receipt <br />of eOCeplaDle invoice Or Irom tlale OI receipt of acceptable mercha ntl15e at <br />tleSllnatiOn, whichever is the 18Ier. <br />70. TA%E$: Tne State of Coloraoo as purchaser, is a%empi from all Fetleral <br />to%es under Chapter 32 Of ih! Internal Revenue Cotle (Reg131raliOn N0. 84- <br />730723K) antl from ell State antl Local Government Use Tazes IReI. Colorado <br />Rerisetl Statutes Chapter 39-26.11 al a).) (Our Coloretlo Slate a rid Local Sales Tax <br />Eaemption NUmberis 96-022381 )Sellerls Hereby notified Char wnen materials are <br />DurChased in Ceram political sub-Oiwslon3 (for example - bty OI Denver) the <br />seller maybe required to pay sales tax even IhOUgh ine ult imate product or service <br />IS prOVidltl IO the Scale 07 Coloretlo. TN5 S31e5 Id% will n01 be reimbur5etl Oy Ili! <br />State <br />11. PRICES:The seller agrles.it his Dltl i4 dccepietl by the Sidle within ine time <br />specdletl. 10 furnish the gDdd$ and/or services m Slnci accordance wltn (rte <br />speUhcatiODS,and ei the prlLB Set lOnh tOr each illm n case Ofenor In exlenSiOn. <br />ine unli price well prevail. If ine price is omitlatl on the purcnase ortler, seller s <br />price will ce the Iowesi prevailing market price. <br />72. PROMPT PAYMENT: Il is the Stale of Coloretlo Policy to promptly pay <br />ventlors for goods or services provltletl Ina State Stale law ano regulations <br />provitle Thal ventlor will be paid within lorry Ilve tldys alley receipt 01 gootls or <br />services antl a correct notice of amount due. Unless agreed to by contract or <br />SpeClll CDntlIIIODS Of IDe PUlChdSe ortler. A $Idte IId Dllily nOi paitl wlihln f Ony live <br />tldys R cOn5ldere0 tlehnquenl and mteresl on the unpaid bale Dte shall De paitl <br />beginning Witn the fgny si%Ih tldy 91 Ina rare OI one percent per mOnlh On Ina <br />unpaitl balance until paitl m lull. A Iia Dllily snail not ease d a g0otl Iartn tlis puce <br />e[nt5 dS to the agency's obligation to Day dll or a portion Of Ire ila Olhty. <br />Vendors shell mvOlce Iha Slate Separately for interest on tlellnquent <br />BmOUnis due. Tne billing Shall rllerenc! the tlalinquent payment, ine number of <br />tldys interest to be paid antl Ina applicable Interest rate. (Rel. Sec 24-30-2021241. <br />CRS) <br />13. ASSIGNMENT:E%cept for Assignment of Antitrust Claims. neilner Darty l0 <br />Ina COniragl may assign any portion Ot the agreement without ilia prior wrillen <br />Consent of the other parry <br />Vendor antl Purchaser, Stale of Coloretlo. recognize that In actual economic <br />practice antitrust nolauons ultimately impact on me purchaser. Therefore. for <br />gootl cause and as cDnvtleratipn for a%eculing iris contra Ll. Vendor Hereby <br />assigns Io the Slate of Colorado any antl au Ualms n may now have or nereaher <br />acpwre untler letleral or state antitrust laws relating to the pa nicul ar gootls or <br />services pis rche5ed or aCq W retl Dy Ina Slate OI DOlOratl0 pursuant to In is purcnase <br />ortler contract. <br />14. EQUAL OPPORTUNITY' Tne ventlor agrees Io Comply with the letter antl <br />spirt of Ire DOIDradD AnhdlSCnmmabon ACt of 1967. as amen0ed and Ire <br />appliC9Dle law respecting tliscnmmabpn ano unfair labor practices IRelerence <br />24-34-301. CRS.asamentletl and iheGovernor s E%ecuuve Oroer of Aonl tfi. 19'6 <br />relali rig to equal OppORUnoy and aff vmelive action and Section 202 of the Federal <br />E %eCUlive ortler No 11246 nsuetl by ine Pre5i0ent of the Umtetl Slates as <br />amentled by E[eCUnve Omer No. 11375 as applicable. wnicn are inpOrporale0 <br />Herein by reference.) <br />The Ventl Or agrees IO Comply bOih SpeCllicdly antl with Ire inlEOi Of <br />Sections 503 antl 504 Of ine RehaDintauon Act as amentletl. (Tne Acl tleals wun <br />non-tllSCnmmdilpn m Nang antl personnel practices reldletl t0 ine handicdppe0 <br />antl with making Idcllille5 accessible to the dlsabled.l <br />16. D.S.H.A.: All phemiLalS.equipment and malenals proposetl and/Or used m <br />Ire pe AOrmanCe of ine purcnase ortler muss Lonlorm 1o the slanoard5 requi retl by <br />OSHA. <br />ifi. INDEMNIFICATION In the even any aNUe sold or tlehveretl under Ire <br />DurCnaSe ortler is coveretl Dy any patent co DYnpnl. Iratlemark. Or application <br />IherelOr. ine seller will Intlemnlly and hOltl harmless the Slate DI Coloretlo from <br />any antl all loss. cost, a%DenSes antl legal tees on account OI any claims. legal <br />actions. Or Iutlgemenis on account OI man utdCW re sale or use OI SUCH article in <br />vi OldilOn, mirmgemlhl Or the like Or nghis under Suen palepl. cOpyngni <br />trademark Or application. <br />17 VENUE: The laws Of ine State OI CgDrad O. U. S.A Shall gOVern in <br />Lonneclmn wrtn the lormabon, panormance antl the legal enlorcemem OI mis <br />purcnase order Funner. Title 24. CRS as amentled. AniUe 101 mrougn 112 antl <br />Rules atl oDletl Io im Dlemenl ine slalutes govern finis procurement <br />