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G. ~ <br />' • i <br />Page Two <br />August 23, 1995 <br />Please consider this memo as evidence of the County <br />Commissioners attempt to complete successfully and properly the <br />filing of required records. <br />As a part of this process, the County Commissioners are <br />requiring the Administrator to set up separate files for each <br />gravel pit site. Within each master file there will be at least <br />three separate files. The first file will deal specifically with <br />required reports and fees and provide for a tickle system so that <br />payments are made timely. A second file within each site file will <br />be an inspection file. The inspection file will contain <br />documentation relating to problems that are identified by internal <br />inspections, by inspections by your organization and other related <br />agencies. A third file within the master file will have the actual <br />permits and renewal permits for each site. <br />This new system should allow quick and efficient access to the <br />records and provide for a timely review of any one site at any one <br />time. <br />Currently this Site M-77-044 is being used for road base foi <br />the main highway connecting San Luis, San Pablo, and San Francisco. <br />The County Commissioners have charged the Administrator with <br />the task of contacting wholesale and retail vegetation seed <br />providers for the purpose of implementing the reclamation projects <br />involving the pit gravel sites. The Administrator has also been <br />~(L. charged with locating and providing current maps of the gravel <br />sites. <br />The current County Commissioners realize that some of these <br />problems have existed throughout the 1970's and 1980's. Hopefully <br />you will recognize the progress that this administration has made <br />and is continuing to make. <br />Thank you very much for your attention to these matters. <br />Sincerely, <br />Victor C. Devereaux <br />VCD/cs <br />xc: Costilla County Commissioners <br />County Administrator <br />File <br />