INSPEC38231

• Permit No: C1981039
• IBM Index Class Name: Inspection
• Doc Date: 10/15/1997
• Doc Name: Memo on Availablity of Records
• From: Susan Burgmaier
• To: Coal Staff
• Inspection Date: 10/15/1997
• Media Type: D
• Archive: No

To: *@coal ~ III'lllllllllllllll
From: BurgmaiS@COAL~
Cc:
Bcc:
Subject: Availability of Records
Attachment:
Date: 10/15/97 9:22 AM
During the last coal staff meeting, Susan Mc. asked me to look into the
availability of records at forfeiture sites. Here's what I found. On Jan.
26, 1995, Susan Mc. gave us all a memo with the county courthouse notice.
The memo says the notice applies to sites where the public does not have
access to a mine office to see records, such as mines in TC, PC, or those
for which the permit has been revoked. The notice provides a list of
available records, and-says that persons can get information regarding
copying costs and payment by contacting the Division.
The rules, at 5.02.4, say that records must be immediately available to the
public at the Division office and at a convenient place in the area of
mining. When the courthouse notice went out, we had determined that, for
the forfeiture sites, making the information immediately available from DMG
would satisfy the requirement that the public have access to the records.
After DMG terminates jurisdiction on a site, the records are maintained at
the nearest DMG office for a minimum of 5 years.
Some of the forfeiture sites might still have records in the courthouses,
but the complete set of records is said to reside at the Division offices.
It was my understanding that we wouldn't be doing a field inspection of
records at forfeiture sites since the records are here. As was mentioned in
the staff meeting, though, we should verify that the records notice is in
the courthouse.