2022-08-06_GENERAL DOCUMENTS - M1996013

• Permit No: M1996013
• IBM Index Class Name: General Documents
• Doc Date: 8/6/2022
• Doc Name: IMP Closeout Files
• From: DRMS
• To: DRMS
• Media Type: D
• Archive: No

STATE OF Donaldson -DNR, Teresa <[e-mail]>
COLORAD❑
Re: Annex Strip Project-Bid Documents
1 message
Crosby- DNR, Erica <[e-mail]> Tue, Sep 13, 2022 at 1:21 PM
To: "Donaldson - DNR, Teresa" <[e-mail]>
Cc: "Annear- DNR Contractor, Julie" <[e-mail]>
Hi Teresa,
We have been using the DP process on a number of bond forfeiture sites this year because of the extremely remote
location (Lamar, CO)and the limited staff that we have in IMP that can work on bond forfeiture sites. The projects in that
area (J&S Farms and Hasty Pit)are two different permits, reclamation requirements and have different bonds. They are
16 miles apart, so it is more economical to use the same contractor and save on mobilization cost(for the excavator and
dozer). They are complex jobs that have specific plans that were approved by the DRMS Active Mine group that we
need to follow and to stay within budget(based on the bond amount). We have limited resources to use, so we need to
work closely with the contractor to make sure we are within the budget of the forfeited bond. This is sometimes not easy
to do when a project is bid out. We also bill our time to the bond, so we try to do the most affordable contracting allowed
to us by the State. In this case, DP is the quickest and most affordable for our time (especially with these sites out in
Lamar)and with a contractor that understands bond forfeiture sites and our limitations.
In regard to the Annex site, prices are at or below Julie's estimate and she submitted a fair and reasonable statement.
This contractor is also fairly close by and does not have huge mobilization costs. The Annex sites are far away from the
front range and west slope contractors. If we bid these out, it would likely be more expensive and take more time. Julie is
a 9-month temp, and we would likely not do the project next year due to the extra time in bidding these out.
We have also done DP to Slagknockers and McCollums Excavating this year, so we aren't solely using one contractor for
all of our projects. Instead we use contractors that are local to an area, that are not busy and meet our fair and
reasonable requirements.
Please let me know if this explanation is sufficient to address your concerns.
Thank you,
Erica
On Tue, Sep 13, 2022 at 12:00 PM Donaldson - DNR, Teresa <[e-mail]>wrote:
Hi,
Are we getting bids from other vendors on some of these projects?This is the 3rd PO this month for BVC, LLC and we
are only part way through the month. I just want to make sure we are not giving BVC an unfair advantage.
On Sun, Sep 11, 2022 at 3:14 PM Annear- DNR Contractor, Julie <[e-mail]>wrote:
Hi. Attached is the completed bid schedule, Fair and Reasonable statement, CFSS and other bid documents for the
Annex Strip project. I am unable to access the V: Drive to add the CFSS to the Cost Feature file. Please let me know
if you have any questions regarding the attached. Thank you.
Julie
Julie Annear
Project Manager
State of Colorado
Division of Reclamation, Mining and Safety
Room 215, 1313 Sherman Street
Denver CO 80203
[e-mail]
[phone]