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Phillips County Commissioners Minutes April 19,2010 Present were County Commissioners Jerry Beavers-Chairman,Quentin"Bud"Biesemeier,and Susan Roll Walters and County Administrator Randy Schafer. The meeting opened at 9:00 a.m.with the Pledge of Allegiance. A motion was made by Susan Roll Walters,second by Bud Biesemeier,to approve the minutes of March 31,2010,as corrected. Motion carried. A motion was made by Susan Roll Walters,second by Bud Biesemeier,to approve the minutes of April 2, 7,and 9,2010 as presented. Motion carved. The board met with Mary Tomky,Holyoke Chamber Director. She has been serving as the county representative on the NE Colorado Travel Region board. In past years,the county has been paying$250 and the Chamber from Haxtun and Holyoke are dividing the remaining$250 in dues. Mary indicated she was resigning as the county representative. She also reported that the Holyoke Chamber would not be able to pay their$125 share this year. A motion was made by Bud Biesemeier,second by Susan Roll Walters,to work with the Raising Ranchers 4-H Club to clean,plant,and weed the four flower beds on the Courthouse Square. The county will purchase the flowers,fertilizer,and supplies. Motion carried. A motion was made by Bud Biesemeier,second by Susan Roll Walters,to approve the hiring of Tonya Lemly as a Caseworker Supervisor. She will be placed on SS Grade 73,Step 2,effective April 6,2010 at a salary of$35,024.38($2,918.70 per month). She will be eligible for a step increase as soon as she completes the caseworker supervisor training and has received a satisfactory performance appraisal. Motion carried. A motion was made by Susan Roll Walters,second by Bud Biesemeier,to grant a waiver from the 200' setback requirement on the Tim Hansel gravel mining permit. The board hereby approves a setback of 130'south of the original,straight north section line and 130'from the east section line of Section 31, T7N,R47W. Motion carried. Randy brought the board up to date on the Courthouse Steps project. The Colorado Historical Fund has approved the plans and specifications so we can proceed to bid. Prepared advertisements would have bids returning May 14,2010. If bids for demolition are too high,the county may decide to do that portion with county forces. The board was saddened to hear of the illness and death of Robert Patten,Road Worker in District#1. Bill Andrews had reported the loss of the cardboard open front storage shed on April 13 due to high winds. The claim is being submitted to our insurance. We will get an estimate from George Woolf on replacement as it was originally configured. Some changes in design may be necessary as we put the storage unit back in place. Randy explained that NCDC,the firm who converted data for the Communications Center,is no longer in business. They originally converted 911 information,but did not convert our parcels into shape files. Assessor Doug Kamery has obtained three quotes from outside firms to complete conversion of our autocad parcel files into shape files for use in ArcGIS. The quotes run from$9,000 to$40,000. Randy will do some additional research and try to have choices to move us forward at our next meeting. Beau Waln had visited with Randy about becoming a volunteer fireman. The county currently has no policy preventing this. Beau indicated the Holyoke Fire Chief was only anticipating that he would be called out on weekends or evenings. The board felt the membership was fine. The Haxtun Corn Festival sent a request for$5,000 toward the 2010 Corn Festival. The board has already budgeted$4,000 for 2010. The board approved replacement of the cracked window in the downstairs Courthouse men's restroom. Estimated cost is$279.15. The board met with leaders and 4-H members from the Holyoke Centennial 4-H Club. They volunteered to paint the east beef bam if the county was willing to buy the supplies. The board indicated they would like to accept the offer,but may want to review needs at the fairgrounds before deciding which project to pursue.