C150227 approval ltr

• Contract/PO #: C150227
• Contractor Name: South Platte Ditch Company
• Contract Type: Grant
• Loan Projects - Doc Type: Approval Letter

STATE OF COLORADO
Colorado Water Conservation Board
Department of Natural Resources
1313 Sherman Street, Room 721
Denver, Colorado 80203
Phone: [phone]
FAX: [phone]
www.cwcb.state.co.us
December 20, 2005
Mr. Charles Bartlett, Secretary
South Platte Ditch Company
13244 County Road 6
Merino, Colorado 80741
RE: Canal Modernization and Telemetry Demonstration Project
Dear Charles:
B�u oW�
Governor
Russell George
Executive Director
Rod Kuharich
cwcB ���r
Rick Brown
Acting Deputy
Director
This letter is to notify you that on November 16, 2005 the Colorado Water Conservation Board
(CWCB} approved the non-reimbursable (grant) request from the South Platte Ditch Company,
Johnson & Edwards Ditch Company, and Lower Platte & Beaver Canal Company for a Canal
Modernization and Radio Telemetry Demonstration Project. This project will be included in the
annual Construction Fund bill submitted to the Legislature in January. If the Bill is approved and
signed by the Governor, money would be available for the project after July 1, 2006, following
execution of a State contract.
The next steps to be ta.ken, and items that need to be resolved are:
1. Contracting Organization — The grant was approved to the three ditch companies. You will
need to identify who the contracting entity will be in the next several weeks as this needs to
be included in the Construction Fund bill. Also, it seems like there might need to be some
kind of agreement between the three ditch companies. We can talk about this further.
2. Other Project Funding Sources — The CWCB grant for up to $100,000 (35.5% of the total)
was approved based on a proposed project budget of $282,000. The additional funding
sources, whether in cash or in-kind services, need to be finalized and presented in an overall
proj ect funding program. The Board's approval included a provision that the amount of the
CWCB grant would be a pro-rata share of the total project budget as based on final funding
commitments and refined work scope.
3. Contract Attachment Documents — We will begin working on the State contract, but need the
companies to provide the following contract attachment documents for our review:
a. Final Project Work Scope — with work tasks identified and described.
b. Project Schedule — by work task
c. Project Budget — by work task, funding source andlor in-kind commitment.
I understand that Bruce Johnson has forwarded an example of a contract with attachments
that was used in a recent similar grant award. Please continue to work with him on
finalizing these items.
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