WSP06711 - Laserfiche WebLink

Home Browse Search

. . .,i,,;:'. DIR se ABe F I L 'I' 001431 MEMORANDUM TO: Ray Tenney FROM: SUBJECT: DATE: Our December work effort was directed at Tasks 1, 10, and 11. I] In Task 1 we participated in a Technical Steering Group meeting on December 18. I have not yet prepared and circulated a summary of that meeting. In Task 10, we completed additional operating studies, final project layout, quantity takeoffs and cost estimates, definition of permitting activities, and project development schedule. I believe we have now completed the work items for Task 10. In Task 11, we finished preparation of the draft project report. A loose-leaf version was provided to you just before Christmas. I have since sent copies to the core TSG members for their review. As things now stand, I think we are done with everything except the review and finalization of the project report. Accordingly, I have reviewed the task budgets in light of your letter of December 9 in which you proposed certain reallocations between task budgets and allocations to task budgets from the remaining contingency funds. I would propose a slightly different allocation scheme. To assist in understanding my rationale in this proposal, I have attached a budget tracking form and graph that reflect charges through December but without any reallocations. I have labeled this version of the tracking form and graph "Exhibit All. A check on the bottom line of Exhibit A shows that we have now expended a total of $290,501.41 of the $300,000 total project budget. To this must be added the costs of the ITS aerial photography which, with labor and expenses associated with getting them under contract, come to $9,199.37. This leaves only $299.22 remaining and I believe it cost nearly this much to duplicate and distribute the draft report copies. So we are essentially at the end of the . budget. No matter how we reallocate funds among task budgets we will still be at the end of the budget, so the reallocation process is rather an exercise in numerology. Nevertheless, I would provide the following suggestions. As can be seen from Exhibit A, there is a total of $3,667.93 remaining unspent from Tasks 3 and 5, both of which are complete. Together with the $23,947.45 remaining in the contingency fund, there is a total of $27,615.38 available for reallocation to other tasks. All but Tasks 1 and 11 are now complete. In general, I would propose that reallocations be made first to tasks that are complete. Tasks 7 and 9 are complete but went over budget by a total of $4,003.59. An allocation to exactly cover these costs leaves $23,611.79 for further reallocation. Task 10 is now complete but, as can be seen from Exhibit A, went over budget by $16,082.73. I knew that this task wsa underfunded and I believe I mentioned that when we briefly discussed your proposed reallocations last month. However, Doug has been only been Hydrosphere Resource Consultants 1002 Walnut Suite 200 Boulder, Colorado 80302 ~ '"