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<br />Sr\~.CITATION INSTRUCTIONS AND CONt""ONS
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<br />--VI -..,.v-.;J.....).J~
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<br />1. DEFINITIONS.
<br />AI used hr-rein:
<br />(a) The l-enn "solici(~tion" means Invitation for Bid. (IFB) where
<br />the procurement i. advertised, and Request for Proposal (RFP) where
<br />the procurement is negotiated.
<br />(b). The term uoffer" means bid where the procurement i. adver-
<br />tised, .and propoaal where the procurement is negotiated.
<br />(e) For purposes oC this solicitation and Block 2 of Standard. Form
<br />33. the tenn "advertised" includes Small Business Restricted Adve....
<br />tising and other types of restricted advertiting.
<br />2. PREPARATION OF OFFERS.
<br />(a) Offeron are expected to examine the drawings, specification.,
<br />Schedule, and all instructions. Failure to do 10 will be at offeror',
<br />risk.
<br />(b) Each offeror shall furnish the information required by the
<br />solicitation. The offeror shaH sign the solicitation and print or type
<br />hi. name on the Schedule and rach Continuation Sheet thereof on
<br />which he makes an entry. Erasures or other changes must be initialed
<br />by the penon signing the offer. Offen signed by an asent are to be
<br />6CCompanied bye-vidence of his authority unle.. such evidence baa
<br />been previously furnished to the iawng office.
<br />(c) Unit price for each unit offered shall be shown and such price
<br />shall include packing unlf'ss otherwise specified. A total shall be entered
<br />in the Amount column of the Schedule for each item oft'ered.. In cue
<br />of discrepancy between a unit price and extended price, the unit price
<br />will be presumed to be correct, subject, however, to correction to the
<br />lame extent and in the same manner as .any other mistake.
<br />(d) Offen for supplies or services other than those specified will not
<br />be considered unlea authorized .by the solicitation.
<br />(e) Offeror must state a definite time for delivery of supplies or
<br />(or performance of snvices unlesl otherwise specified in the solicitation.
<br />(f) Time, if stated at a number of daY', will include Saturdays,
<br />Sundays and holidays. .
<br />(g) Code boxes are f01" Government use only.
<br />3. EXPLANATION TO OFFERORS. Any explanation desired by an
<br />offeror regarding the meaning or int-erp-retation of the solicitation,
<br />drawings, specifications, etc., must be requested in writing and with
<br />suBicient time allowed for a reply to reach offeron before the IUD-
<br />miuion~ of their offen. Oral explanations or instroctions given before
<br />the award of the- contr1ct will not be binding. Any information given
<br />to a prospective off'eror concerning a solicitation will be furnished to
<br />all prolpective offerors as an amendment of the IOlicitation, if luch
<br />infonnation is necessary to offerOr! in submitting offen on the lolicita-
<br />tion or if the lack. of such information would be prejudicial to un-
<br />informed offerors.
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<br />4. ACKNOWLEDGMENT OF AMENDMENTS TO SOLICITATIONS.
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<br />Receipt of an amendment to a solicitation by an offeror must be
<br />acknowledged (a) by signing and returning the amendment, (b) on
<br />page th.... of Standard Form 33. or (c) by letter or telO8RJD. Such
<br />acknowledsment mwt bI!!: received prior to the hour and date specified
<br />for ~ipt of offen.
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<br />5. SUBMISSION OF OFFERS.
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<br />(0) Offers and modification, [hereof shall be enclosed in sealed
<br />envelopes and addressed to the office specified in the solicitation. The
<br />offeror shall show the hour and date specified. in the solicitation for
<br />receipt, the solicitation r:umber, and the name and addre.. of the
<br />offeror on the face of the envelope.
<br />(b) Telegraphic offen will not be ~onsidered unless authorized by
<br />the solicitation j however, offers may be modified or withdraWn by
<br />written or telegraphic notice, provided such notice it received prior to
<br />the hour a.nd date specified for receipt. (However, see paragraphs 7
<br />and 8.)
<br />(c) Samples of items, when required, must be submitted within the
<br />time specified, and unless otherwise specified by the Government at
<br />n~ expense to the Govemm,en t. If not destroyed by testing, samples
<br />wlll be returned at offeror s request and e1'pCnse, unless otherwise
<br />specified by the solicitation.
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<br />6. FAILURE TO SUBMIT OFFER. If no offer is [0 be submitted, do
<br />not return the solicitation unless otherwise specified. A letter or post.
<br />card shall be sent to the is.5uing office advising whether future solie.
<br />itatians for the type of supplies (',r services covered by this solicitation
<br />are desired. Failure of the recipient to offer, or to notify the issuing
<br />office that future solicitations are desired, may result in removal of
<br />the name of such recipient [rom the mailing list for the type of supplies
<br />vr services covered by the solicitation.
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<br />7. LATE BII>5, MODIFI~TlONS OF BIDS, OR WITHDRAWAL OF
<br />BIDS.
<br />
<br />(a) Any bid received at the office designated in the solicitation after
<br />the exact time specified for receipt will not be considered unless it is
<br />received before award is made and either:
<br />( I) It wu sent by registered or certified mail not later than the
<br />fifth calendar day prior to the date specified for the receipt of bids
<br />(e.g., a. bid submitted in response to a solicitation requiring receipt of
<br />bids by the 20th of the month must have been mailed by the 15th or
<br />earlier) ; or
<br />(2) It was lent by mail (or telegram if authorized) and it is
<br />determined by the Government that the late receipt was due solely to
<br />mishandling by the Government after receipt at the Government
<br />installation. .
<br />(b) Any modification or withdrawal of a bid il subject to the same
<br />conditions as in {a), above. A bid may also be withdrawn in penon
<br />by a bidder or hll authorized representative, provided his identity is
<br />made known and he sign. a receipt for the bid, but only if the with-
<br />drawal is made prior to the epct time set for receipt of bids.
<br />(c) The onl. acceptable evidence to establish:
<br />(1) The ate of mailing of a late bid, modification, or withdrawal
<br />sent either by reristered or certified mail is the U.S. Postal "Service
<br />poltmark on both the envelope or wrapper and on the original receipt
<br />from the U.S. Postal Service. It neither postmark show, a legible date,
<br />the bid, modification, or withdrawal shall be deemed to have been
<br />mailed late. (The term "postmark" means a printed, stamped, or other-
<br />wise placed impre.ion (exclusive of a postage meter machine impres.
<br />aion) that is readily identifiable without further action as havil)g been
<br />supplied: and affixed on the date of mailing by employees of the U.S.
<br />POItal Service. Therefore, offeron should request the postal clerk to
<br />p'- a .....d cancellatioa bull....ye "poltmark" on both the ",ceipt
<br />and the envela!", or wrapper.)
<br />(2) The tuDe of receipt at tbe Government installation is the
<br />time-date stamp of .uch installation on th.e bid wrapper or other
<br />documentary evidence of receipt maintained by the installation.
<br />(d) Notwitlutanding (a) and (b) of this provision, a late modifi.
<br />cation of an otherwise lucceuful bid which makes its terms more
<br />favorable to'the Government will be considered at any time it is re-
<br />ceived and may be accepted.
<br />Note: The term "telegram" includes mail<<ram,.
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<br />.. LATE PROPOSALS. MOOIFl~TIONS OF PROPOSALS, ANO
<br />WITHDRAWALS OF PROPOSALS.
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<br />(a) Any proposal received at the office designated in the solicita~'
<br />tion after the exact time specified for receipt will not be conlidered
<br />unless it is 'received before award is made, and:
<br />(l) It waa lent by registered or certified mai! not later than the
<br />fifth Catendar day prior to the date specified for receipt of offen (e.g.,
<br />an offer submitted in reaponst: to a solicitation requiring receipt of
<br />offen by the 20tb of the month mUlt have been mailed by the 15th or
<br />earlier) j
<br />(2) It was lent by mail (or telegram if authorized) and it i3
<br />determined by the Government that the late receipt was due solely
<br />to mishandling by the Government alter receipt at the Government
<br />installation j or
<br />(3) It is the only proposal received.
<br />(b) Any modification or a proposal, except a modification resulting
<br />from the Contracting Officer's request for "best and final" offer, is :SUb4
<br />ject to the same conditions as in (a) ( 1) and (a) (2) of this provision.
<br />(c) A modification resulting from the Contracting Officer's request
<br />for ubest and final" offer received after the time and date specified in
<br />the request will not be considered unless received before award and
<br />the late receipt is due solely to mishandling by the Government after
<br />receipt at the Government installation. .
<br />(d) The only acceptable evidence to establish:
<br />(1) The date of mailing of a late proposal or modification setH
<br />either by registered or certified mail is the U..s. Postal Service post~
<br />mark on both the envelope or wrapper and on the original receipt from
<br />the U.S. Po.tal Service. If neither postmark shows a legible date, the
<br />proposal or modification shall be deemed to have been mailed late.
<br />.(The tc:rm "postmark" means a printed, stamped, or otherwise, placed
<br />lmprewon (exclusive of a postage meter machine impression) that is
<br />readily identifiable without further action as having been supplied and
<br />affixed on the date or mailing by employees of the U.S. Poetal Service.
<br />Thererore, offeron should request the POltal clerk to place a hand
<br />c:&IlccUatioa buU'a-eye '-POStmark" on both the receipt and the envelope
<br />or wnppu.)
<br />(2) The time or receipt at the Government installation is the
<br />time-date stamp of such installation on the proposal wrapper or other
<br />documentary evidence of receipt maintained by the inltallation.
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<br />STANDARD FORM 33-A (Rev. 1-78)
<br />Pmcribed. by GSA, PPR (41 CPR) 1-16.101
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