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<br />Deliverables: <br /> <br />1. Task Order(s) which describe the approach, deliverables, budget and schedule that are <br />mutually agreed upon in writing by the State and the Consultant. <br /> <br />2. Deliverables mutually agreed upon in writing by the State and Consultant. <br /> <br />Task 14 - Management <br /> <br />Responsibility: Boyle <br /> <br />Objective: To track work accomplished, to maintain budget and schedule, and to regularly report <br />the status of work activities. In addition, promote communications among the State, Boyle, Boyle <br />subcontractors (Enartech Inc. and Ayres Associates) and the Technical Advisory Committee <br />members in order to identify and resolve technical issues before they impact the schedule or budget. <br /> <br />Approach: <br /> <br />14.!.Progress Reports Prepare monthly progress rcports that include the following three <br />components: <br /> <br />· A Work Activity Description that describes work accomplished that month and percent <br />complete for each Subtask presented in the Budget. <br /> <br />· A Task Summary that describes the Budget, Project Cost to Date, Percent Spent, Percent <br />Complete, Estimated Cost to Complete, Estimated Cost at Completion, and Surplus or <br />Shortage. Note this report is expected to identify problem areas whenever the Percent <br />Complete is less than the Percent Spent. Also, the Surplus (+) or Shortage (-), which is the <br />difference between the Budget and the Estimated Cost at Completion, will quantify the <br />magnitude of the potential problem. <br /> <br />· A Project Summary that describes technical, budget and schedule concerns for the Project. <br /> <br />14.2.Invoices Prepare monthly invoices that correspond to the activities described in the progress <br />. reports. Include billing by person, rate, hours, and charge. Include a description of other direct <br />costs and a summary of retainage (previous retainage held, retainage this period, total retainage). <br /> <br />14.3.Division 5 Coordination Meetings Monthly coordination meetings will be held with State <br />personnel to discuss work progress, schedule and budget considerations. It is anticipated that <br />the meetings will typically occur in Glenwood Springs. They may be held in Denver when the <br />sub-contractor is at this location in conjunction with other business. Meeting minutes will be <br />prepared and distributed. <br /> <br />14.4.Data Extension Coordination Meetings Monthly coordination meetings will be held with <br />State personnel to discuss work progress, schedule and budget considerations. It is anticipated <br />that approximately half the meetings will occur in Denver and half in Fort Collins. Meeting <br />minutes will be prepared and distributed. <br /> <br />14.5.Division 5 Worksheet Presentation to the TAC Prepare for and present project status to <br />the Technical Advisory Committee. For budgeting purposes, assume attendance at two (2) <br /> <br />C:\w\crdss\scope\boyIIIb\crdss3.doc <br /> <br />0336 <br /> <br />5/30/97 - Page 2 I <br />