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<br />e <br /> <br />e <br /> <br />e <br /> <br />6 <br />o <br />o <br />...... <br />...... <br />o <br /> <br />NARRATIVE <br /> <br />Proaram DescriDtion: <br /> <br />The Department of Natural Resources (DNR) is submitting a combined decision item this year in support of the increased <br />cooperation between divisions related to technology planning. A combined initiative enables the department to manage technology <br />planning and implementation as an integrated approach to improving customer service. <br /> <br />The request encompasses two technology components: 1) imaging, and 2) software enhancements. <br /> <br />An Imaging Team was created in FY 95-96 with representatives from all DNR divisions participating to analyze, from a departmental <br />perspective, imaging needs. The team met for six months with the goal of developing a comprehensive DNR Imaging Work Plan. <br />Imaging is seen as a potential solution to many agency needs. We have documented, in the work plan, the imaging requirements <br />of seven divisions. The work plan addresses, for each division, the business background, specific work units, document access <br />requirements, file information, primary-document information, work flow information, and indexing information. The work plan <br />recognizes that the Division of Water Resources (DWR) and the Colorado Oil & Gas Commission (OGCC) are ready to move ahead; <br />other divisions will follow. The work plan will guide this implementation so that we maintain consistency throughout the <br />Department. The imaging component of this year's decision item addresses only the imaging needs for DWR and OGCC. We <br />expect to use FY 96-97 to develop an RFP in anticipation of receiving funds to begin implementation of the imaging component <br />in July, 1997. The RFP will include the long-term imaging needs of the entire Department, implemented over several years. <br /> <br />The software enhancements component is Phase II - Enhancements of the original Wang Migration project that was approved by <br />the IMC several years ago. Updating the applications supporting the State Board of land Commissilmers (SBlC) and the OGCC <br />continues to build on the work we began two years ago as a part of moving applications to department standards. This effort <br />requires two funding sources. One source is from the SBlC cash fund and the other is from the Severance Tax fund created in <br />SB 96-170. The decision item is requesting the spending authority for the SBlC to proceed with the enhancements to the Surface <br />lease Information Management System (SLlMS/COGIMS) in FY 97-98. <br /> <br />The Colorado Minerals, Energy and Geology Advisory (MEGA) Board, established pursuant to Section 34-20-104, C.R.S., is required <br />to review spending requests from the Severance Tax fund. The MEGA Board has given approval to the OGCC to proceed with their <br />plan to enhance the Colorado Oil and Gas Information Management System (COGIMS) in FY 97-98. SLlMS/COGIMS is a tightly <br />integrated system that benefits the SBlC and the OGCC by providing common data and functionality to both divisions. <br /> <br />45 <br />