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FIGURE 1 I Reclamation Prolect DevelODment - Plannina through Construction Planning Phase I - Definite Plan Report Phase - Construction of Project Features A raisal Stud Feaslbllitv Study Desl n BldfAward Construction purpose Establish Federal interesUrole. 1.0. Recommended Plan. Obtain Upon Receipt of Project Prepare detailed designs and Obtain bids (or soHcit ConstrucU supply project Project Authorization and Authorization specifications for use in individual proposals) to construct or features. Goals limited to satisfy sponsor Appropriations 1. Update project feasibility study solicitations to contract for supply project features. interesUlimited funding. with additional details and updated construction of project features. (Contract types table) cost estimates. 1.0. at least one viable 2. Develop definite plan to alternative solution comnlete the nro;ect Cost Estimates Appraisal level cost estimates. Feasibility level cost estimate for Project Cost Estimate u~ated via Conceptual Estimates for each Independent Government IGCE for contract Based on broad cost trends. project features. Based on Indexing or re-pricing solicitation based on conceptual Cost Estimate (IGCE) modifications. Used to compare types of preliminary design quantities. (depending on elapsed time since designs and quantities. A1temate prepared for use by structural and non-structural Used to more closely estimate Feasibility Estimate and to reflect project feature configurations are Reclamation Contracting actions and features, site construction costs of project additional changes required from compared in ear1y stages of final Officer. - Based on final locations. features. Project cost estimate authorization language design and in value engineering designs, quantities, (PCE)(I) estimates total project studies to aid in selection of final drawings, and specifications cost including (including contract, configurations. Prevalidation as depicted in solicitations non-contract, land, environmental Estimates are based on best as well as local market mitigation, etc.) The EIS is available designs and quantities conditions, and capabilities completed for concurrent and provide estimated funding of "typical" private sector transmittal to the Congress prior to requirements by fiscal year for contractors. authorization. each nroiect solicitation. Budget Management Annual Budget development (BRG) Project Management Team (PMT) Project Budget Oversight, Program Management Activities (e.g. 300B's) Processes Recurrina Budnet Processes from Authorization Throunh Comnletion Authority 1902 Reclamation Act Section 8, P.L. 89-72, requirement Specific project authorization. SpecifiC project authorization. Specific project Specific project authorization. authorized general to seek Congressional authority 10 Specific project appropriations. Specific project appropriations. authorization. Specific project investigations. Individual initiate feasibility study. Individual Specific project appropriations. program specific authorities to feasibility study authorizations. appropriations. conduct annraisal studies. DOlor Reclamation RM-ENV P03 -NEPA P&Gs RM-ENV P03 _ NEPA(J) RM-FAC P03 Desi9,n & Manual Materials NEPA Handbook RM-ENV P03 _ NEPA(3) NEPA Handbook Construction Policy4) NEPA Handbook RM-FAC 03-02 Construction RM-CMP 05-02 (Feasibility Activities(4) Studies) (4) ~M~~~C 03-XX Design Activities Draft (10) Re ulations FAR Suboart 36.203 FAR Sub art 36.203 General Guidance Rl110 (Planning)'. Rl 110 tlanning) RI 110 (Planning) (5) RI150 (Cost Estimates)l' RI 150 (Cost Estimates) RI150 (Cost Estimates) Planning Instructions (PIJ(5) PI{PI) ) Planning Instructions(6) Total Design Process(&) R1150 (Cost Estimates) 5) Rt 150 (Cost Estimates) (5) RI150 (Cost Eslimates) (5) Dam safe~ Proj. Man. Dam Safe~ Proj. Man. Dam safe~ Proj. Man. Guidelines 1) Guidelines 1) Guidelines 1) 638 Contracts P.L. 93-638 Indian Self P.L. 93-638 Indian Self Const. Contract Template P.L. 93-638 Indian Self P.L. 93-638 Indian Self P.l. 93-638 Indian Self Determination Assistance Act Determination Assistance Act Non-Constr. Contract Template(9) Determination Assistance Act Determination Assistance Determination Assistance Act Final Rule, 25 CFR part 900 Final Rule, 25 CFR part 900 Internal Agency Procedures Final Rule, 25 CFR part 900 Act Final Rule, 25 CFR part 900 Non-construction contract Non-construction contract Handbook for Non-Construction Non-construction contract Final Rule, 25 CFR part 900 Construction contract template(~) template(9) Contracting (1999) Const. template(~) Review and approval 0- templatelS) Internal Agency Procedures Internal Agency Procedures Contracting Handbook Internal Agency Procedures 7800 and 001 Solicitor Construction Contracting Handbook for Non-Construction Handbook for Non-Construction Handbook for Non-Construction Handbook(10) Contracting (1999) Contracting (1999) Contracting (1999) Plan of Requirements (POR) Construction Contract Template~l 0' Construction Contracting Definite Plan Report (DPR). Handbook{lO) Notes "I PCE's are completed prior to project authorization, then indexed for inflation through the life of the project. (2) Executive Branch Policy - Economic and Environmental Principles and Guidelines for Water and Related land Resources Implementation Studies, 1983. (3) Issued or in draft after July 2000. (4) Issued in CV 2000. (5) Reclamation Instructions sunset in 1994. These guidelines continue to provide the basis for Reclamation's operating practices in these areas. (6) Numerous Reclamation planning policy memoranda were issues prior to 1994, when they were all sunset. Three-volume set ofP!'s still being used as informal guidance by field offices. (1) Dam Safety Project Management Guidelines. Used for dam safety projects. Replaces planning phase with the Safety of Dams provisions. . (!) Total Design Process _ Provides guidance through final design process. Also sunset in 1994, but continues to be used by the TSC and is being updated ~r l"e-Issue.. (9) The 638 templates, though developed during and after CY 2000, are based on specific direction contained in P.L. 638, as amended and 25 CFR 900, both In effect pnor to July 2000. (10) Currently in develooment. 2-3 - - - - - - - - - - - - - - - - - - -