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(1 66.2 Definitions. The definitions set forth in Part 59 of this subchapter are appllcable to this part. [41 FR 46988, Oct. 26, 1978. Redesignated at 44 FR 31177, May 31, 19791 ft 66.3 Establishment of community case file and flood elevation study docket. (a) A file shall be established for each community at the time initial consideration Is given to studying that community in order to establlsh whether or not it contains flood-prone areaso Thereafter, the file sllall In. clude copies of all correspondence with officials in that community. As tlle community is tentatively Identi- fied, provided with base flood eieva- tions, or suspended and reinstated, documentation of ,such actions by the Administrator shall be placed in the community fileo Even if a map Is ad- ministratively rescinded or witlldrawn after notice under Part 65 of this sub. chapter or the community successfUlly rebuts Its flood.prone designation, the file will be maintained Indefinitely. (b) A portion of the community file sllall be designated a flood elevation study consultation docket and shall be established for eacll community at the time the contract Is awarded for a flood elevation study. The docket shall include copies of (1) all correspond- ence between the Administrator and the community concerning the studY, reports of any meetings among tlle Agency representatives. property owners of the community, the state coordinating agency, study contractors or other interested persons, (2) rele- vant publlcations, (3) a copy of tlle completed flood elevation study, and (4) a copy of tlle Administrator's final determinationo (c) A flood elevation determination docket shall be established and main. tained in accordance with Part 67 of this subchapter. (41 FR 46988. Oct. 26. 1976. Redesignated at 44 FR 31177. May 31,1979, and amended at 48 FR 44544 and 44553, Sept. 29, 1983; 49 FR 4751, Feb. 8, 19841 ft 66.4 Appointment of consultation co~ ordination officer. The Administrator may appoint an employee of the Federal Emergency Management Agency, or other desig- nated Federal employee, as the Con- sultation Coordination Officer, for each community when an analysis is undertaken to establish or to modify flood elevations pursuant to a new study or a restudy. When a CCO is ap- pointed by the Administrator, the re- sponsibilities for consultation and co- ordination as set forth in ~ 66.5 shall be carried out by the CCO. The Ad. minlstrator shall advise the communi- ty and the state coordinating agency. in writing, of this appointment. [47 FR 771. Jan. 7, 1982, as amended _at 49 FR 4751, Feb. 8, 1984], 6 66.5 Responsibilities for consultation and t:oordination. (a) Contact sllall be made with ap- propriate officials of a community in which a proposed investigation Is un- dertaken, and with the state coordi- nating agency. (b) Local dissemination of the intent and 'nature of the investigation shall be encouraged so that interested par- ties wlll have an opportunity to bring relevant data to the attention of the community and to the Administrator. (c) Submission of information from the community concerning the stUdy shall be encouraged. (d) Appropriate officials of the com. munity shall be fully informed of (I) The responsibilities placed on them by the Program, (2) the administrative procedures followed by the P'ederal Emergency Management Agency. (3) the community's role In establlshing elevations, and (4) the responsibilities of tlle community if It participates or continues to partiCipate in the Pro- gram. (e) Before the commencement of an initial Flood Insurance Study, the CCO or other FEMA r.epresentatlve, together with a representative of the organization undertaking the study, shall meet with officials of the com- munity. The state coordinating agency shall be notlfled of this meeting and may attend. At this meeting, the local officials shall be Informed of (I) The 364