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<br />RECORD KEEPING
<br />
<br />Record keeping is an extremely important part of the community's
<br />responsibility when participating in the NFIP, Specifically, the following
<br />records must be kept on fiie and be available for public inspection;
<br />A. A complete and up-to,date copy of the fioodplain ordinance, the
<br />flood map (FHBM or FIRM), and the Flood Insurance Study (FIS),
<br />If the FIS has not been completed, the community should obtain
<br />and maintain the best flood hazard data available for the area and
<br />use it in regulating floodplain development.
<br />B, A record of the elevation of the lowest floor (including the base'
<br />ment) of all new or substantially improved structures in the Spe-
<br />cial Flood Hazard Area, For flood proofed structures, there must
<br />be a record of the elevation to which they have been flood-
<br />proofed, Local floodplain administrators must require deveiopers
<br />to complete the Postconstruction Elevation Certification form in
<br />the Appendix to meet this NFIP requirement.
<br />C, A project file for each development permit application, This file
<br />should contain;
<br />, A copy of all permit applications,
<br />- A copy of the perm it review checklist.
<br />- Copies of all pertinent correspondence relating to the project,
<br />- Any variance or appeals proceedings,
<br />- Documentation of inspections of the development,
<br />- Base flood elevation data for subdivisions of 5 acres, 50 lots, or
<br />larger,
<br />- Preconstruction certification forms for floodproofing, and
<br />postconstruction certification forms indicating the lowest floor
<br />elevation of all structures, and
<br />- A copy of the certificate of occupancy, where applicable,
<br />D, A file for the Biennial Reports that must be submitted to the
<br />Federal Emergency Management Agency every two years, The
<br />local floodplain administrator may want to keep the following
<br />information in this file:
<br />- Copies of previous biennial Reports,
<br />, A running total of permits and variances granted in the flood
<br />hazard areas,
<br />- Maps of new annexations or other boundary changes,
<br />, Maps of new streets or roads, including bridges and culverts,
<br />, Census data, and
<br />- Records of any major natural or man-made changes affecting
<br />flooding patterns,
<br />The Biennial Report will be easy to complete if this information is
<br />readily availabie in one place,
<br />
<br />21
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