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I I I I I I I I I provided financial information consistent with public law, regulations, and good business practices. The Corps' upper management will also be kept informed of the study status through reports to the Project Review Committee (PRC) and Project Review Board (PRB) and at Quarterly Reviews with NWD. These reports are prepared by the Corps' PM and will discuss accomplishment of project objectives, identify issues, and forecast changes to schedules and costs, Such internal reports will be prepared monthly, quarterly, or annually, according to established District procedures, Fact sheets with condensed information about the project are maintained and updated periodically by the Corps' PM to provide background information to higher authority or to respond to other inquiries, Given the distance between Greeley, CO and Omaha, NE, software that facilitates team participation, such as GROOVE, may be worth considering, This software allows collaboration on documents and even instant messaging and rapid file transfer that can enhance telephone conference calls, The Corps presently provides free licensed copies to local cost share Sponsors, Additionally, Sponsors may develop a project web site and potentially obtain In-Kind Services credit for the communication effort, Web sites are used to provide information to the local citizens, In addition to internal PDT communication, an early priority for the study is to provide for public participation. This includes obtaining timely input from other Federal and State agencies and interested local communities, residents and other stakeholders. This will be accomplished through periodic public meetings and/or workshops, formal and informal interagency coordination, and by allowing all stakeholders the opportunity to review and comment on decision documents (e,g" the feasibility report), A "Public Involvement Plan" will be developed by the PDT in the Feasibility phase. The purpose of a Public Involvement Plan is to provide information to the public to encourage informed participation in the project and to obtain information from the public so that better planning decisions can be made. The local Sponsor often assumes a lead role in developing the plan. A permanent project file for this study will be developed and maintained by the PM at the Omaha District in accordance with current District policies. This record file will include all formal correspondence, decision documents, and financial documents relevant to the study in electronic and/or hard copy format, as applicable, 14. VALUE ENGINEERING MANAGEMENT Value Management is a process to facilitate and encourage the understanding, consideration, and integration of the needs of all customers, PDT members, partners and stakeholders, Value management seeks the highest value for a project by balancing resources and quality and should be applied continuously throughout the life cycle of the project. Value Management is maintaining important functions in regard to efficiency, effectiveness and cost control during the study, At least one VE study shall be performed 26