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Find atld invite recorders. The recorders are responsible for keep- ing a written record of the deci- sions made and ideas promul- gated by each planning team. Al- though the recorders do not have special training, they should be people who are capable of being neutral about the discussion, able to understand comments made from widely varying perspectives, and good at capturing the essence of comments and decisions in \mt- ing. One recorder will be needed for each session, and a few extras should be available. STEP 9 Draft guidelines for facilitators and recorders. The guidelines that were used during the Vermillion Basin project appear on pages A-19 through A-21. Experienced facili- tators can review the draft and suggest improvements. Guidelines or instructions should also be pro- vided to planning team members (included in the letter shown on pagesA-ll through A-13) and the public. Planning teams should also be provided with guidelines and formats for producing both paper and computer copies of their teams' work. STEP 10 Find arid i"vite a keynote speaker a"dlor emcee. A strong opening address will get the workshop started off right and the partici- pants working in unison towards a the core grollp that coordi'lIltes the whole multi-objective project, from germination of the idea to impleme"ting the filial plall iJl\'ited participants who are preassigned (or select for themselves) partiCf/lar teams to work on; some are technical experts, some are oLficials, some are huiividuals a lIelltral,trailled persall who helps a plall- ning tetUn through the interactive problem- solvillg process; each planllillg team has olle facilitator a neutral persollwho synthesizes and writes dowlI the illpllt provided by illdividllals alld planning team l11embers during the prob- lem-soll/ing process; each planning team has olle recorder a plallllillg team member selected IIY the rest of that team to be its spokesperson local people who participate ill the plall- llil1g worksFlOp as citizens or residents, rather thall ill all official capacity the project partllers, facilitators, recorders, illllstrators, alld others who plall alld help comtllct the workshop CD cooperative vision for the future of the planning area. The speaker could be a local person who is well known and respected. S T E P 11 Find and invite individual members of the community, It is vitally im- portant that people from all walks of life, different viewpoints on issues, and wide geographic distri- bution within the planning area come to the workshop. A combina- tion of approaches will probably work best to reach as many people as possible, including press releases (see pagesA-22 and A-26), visits to some of the larger media outlets, and asking all city administrators, county commission chairs, county emergency manager~ local offices of state government, and local coun- cils of government in the planning area to nominate individuals who should be personally contacted (see letter on pages A-14 through A-IS). All the "nominated" individ- uals should then be phoned and en- couraged to attend (see page A-16). STEP 12 Finalize ,he agenda. The finished agenda (see pageA-17) will not only give a schedule of activities but also provide additional information to participants and others about how each activity contributes to the whole proce~s. The schedule should allow time for a one-hour debrief- ing meeting with facilitators and recorders every evening during the