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<br />- I <br /> <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br /> <br />ATTACHMENT E3 <br /> <br />SAMPLE LETTER CONFIRMING <br />INSURANCE AGENT MEETINGS <br /> <br />Name of Contact <br />Title/Position <br />Firm's Name and Address <br /> <br />Dear <br /> <br />I would like to confirm our meeting to discuss your agency's <br /> <br />activities relative to the National Flood Insurance Program <br /> <br />(NFIP) and to assist you in addressing any concerns you may <br />have in handling requests for flood insurance. Our meeting <br />is scheduled for (time) on (date) , and will be <br /> <br />held at <br /> <br />(location) <br /> <br />I will take very little of your time, at most a half-hour. <br /> <br />Topics for discussion include local property-owner's <br /> <br />awareness of the availability of flood insurance; the process <br /> <br />you use to respond to requests for flood insurance; how you <br /> <br />secure lowest floor elevation information from local <br /> <br />officials; the availability of flood insurance maps, manuals <br />and other materials and how you use them; as well as any <br />problems or concerns that you may have. <br /> <br />Thank you for your interest and especially for your time, <br /> <br />I'm looking forward to meeting you, <br /> <br />Sincerely, <br /> <br />(Name) <br />(Title/Position) <br />