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<br />/-:> Dun~ thiJ<~s( year, the Council~asc:l.i.reeted most of its efforts toward gafu~ring ""_RI\E]eON.::~::,:::::
<br />,///background d~-pn Issues brought b>:~-n-~1ll~mbers and FEMA staff and con!rostOffi-":::::://,, :- ""l
<br />/>/ The issues discu\~d in sections~;O;ana 5.0 aretliose~atlSJD)-rfimE\ r' \ \
<br />;i/ limitations, the ne~"\9 gath{jAyrtller data, and the desire to assessltJiellnancial impact~ ~f '. \ '
<br />recommended cour~~~t.aS:ti6n, the Council is not prepared to de~~op a position on m~y issues /;-<~OfE
<br />it hopes will ~e re~Jl:~\ifuring its t~~. Council members have ~eed that the followi~Rv:;;;> '<\
<br />\ recommendatl91l1\)re pre~ted at thIs time. I i "-.-/ I~
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<br />'.>\ /-::..xne Council recomm~s that: J ' //
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<br />\:!::;;;;,;:>/ I, Retention of Maps~'n,"d,Map lnformation: aJT"'~::1 system be established for /
<br />/;>/ maintaining in pe;pt(tUitY'(or historic and legal purposes all FIRMs and supporting
<br />/:/ technical data f#?ectiOh.~4 for discussion).
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<br />The Counctl/~,,'owledges the co's~i;,nplications of maintaining records in perpetuity,
<br />and appreciate~/EMA :'g.~orts to arc~ive cllrte,nt mappin~ data electronically. It also
<br />acknowled~/iliat goveIllrt!;'ept regulatIOns ma~~e retentIOn of records for only three years.
<br />Three yeafr(s an insufficient~riod of time to m'ai,'htain FIRMs and supporting data. National
<br />Geodetic ~~ey data are main't<U~ed in perpetuity.\~e Council suggests that FEMA consider
<br />using a sim~,mechanism for eictending the period or~aintenance of all maps and studies.
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<br />2. D~'},,{'bution processes>~rs ofmap~2~~cluding LOMAs and LOMRs, be
<br />distrib\i~.with each map 6\~red,~i?at indi~~als or. companies that subscribe
<br />to auto~~ updates, autom~caflYrecelve coples"Z\pertment letters of map change
<br />(see Sectioh.i'4..}) __/-;::/~\'\
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<br />Council members recognize that an initial outlay of funds wih::.~ required to revamp the ,.'/
<br />map distribution process. The members, however, support the conceptbfcharging ma~user%1l:~~=~::~=;::::c::::
<br />fee for service at such time as physical maps are distributed along_\\Ii.thIh~~Qiflg:diif.f1fr=:::/ ..-
<br />information about obtaining that data. FEMA_s~.<>1!l~i~~~prporate existing
<br />information into map ~rders t()~eJLthe.~~~lf~e:rtkfnap is curreRt, (i.e., no ~O~As
<br />I " or LOMRs hllYe,been~;{2t-wl:!ere.andhow to obtam LOMA and LOMR b:).'formatlOn m a
<br />ffiJ, d___-timcliI~;jtii~Wfretl1('ili-has knowledge of pending actions to revise the h;ap.
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<br />Accessibility of the forms developed by FEMA to initiate various map revision actions l~\
<br />a problem for applicants in this age of automation. These forms are readily available only in hard,.\
<br />copy. The forms are internally available in digital format for some wordprocessing programs,\\
<br />The distribution of the digital forms will enable applicants to submit them in a professional \.\
<br />manner. The Council, therefore, recommends that the forms be made available on the Internet '\'\
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