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<br />Table of Contents
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<br />Section 13: Administrative/Grants Management
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<br />State Responsibilities,.....,.. .....,....,............,...., ..............,....",..."..",..." ,..",.."""" ,..,.....",..""", 13.1
<br />Management Costs and Administrative Costs..,................,......,..",.."....,.....",....,..,....""..""." 13-1
<br />Program Income..... ,....,......... ......., ...,....,.... ......,........,...",..",.." ,..",..""..,.. ,..,..".. ,..,....""..",'.., 13.6
<br />Cost-Share and Matching ....,...........,........,..........,..,.....",..,........."....,...."....,.."...........""..,...., 13-6
<br />The 5% Initiative and Grants ManagemenL............................................................................. 13-9
<br />Insular Areas ,......., ,........... ,..... .....".. ,... ...................,.....",..",..., ,..,....,..,..'" ,..,.........,.. ,..,........." 13.9
<br />Compliance With the Administrative Requirements ofCFR 44 Parts 13 and 206.................. 13.10
<br />Processing of Requests for Advances of Funds and Reimbursements ....,............................ 13.10
<br />Quarterty Reports........ ...... ...,.. ,.,..".. ,....,... ..,.......,...,.....,....",...".." ,.."....", ,..,...... ,..,...."" ,..,... 13.11
<br />Recordkeeping ,....,.... ................,..".. ...... .......... .......... ,............."..,.....,....,.....,...... ,........""..,... 13-11
<br />Cost Overruns and Underruns .........,...................................................................................... 13.11
<br />Scope Changes..............,....." ,.....".. ...,....... .....,.., ,..... ,....,..,..............".. ,.,............,..,........,...". 13.12
<br />Job Aid 13-1: Quarterly Progress Report ChecklisL.........................,..,.....,......,.................. 13.13
<br />Job Aid 13-2: Sample Quarterly Progress Report...............,..........,....................................... 13.14
<br />Job Aid 13-3: Standard Form 269, Financial Status Report (Long Form) ............................. 13.15
<br />Job Aid 13-4: Standard Form 269A, Financial Status Report (Short Form) ..,.......................13.17
<br />Job Aid 13-5: FEMA Form 20-10, Financial Status Report..,.........................,...........,........... 13.19
<br />Job Aid 13-6: NEMIS Status Reports..................................................,................,................. 13.23
<br />Job Aid 13-7: FEMA Form 20-19, Report of Unobligated Balance of Federal
<br />Funds, Draw Downs, and Undrawn Funds..,....,...................,......,.................. 13.28
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<br />SectlDn 14: CIDseDuts and Audits
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<br />Closeout...., ,....,....,.... ,...., ....., ............. ..,..,.. ....,..................,.. ...,.........,.. ,.... ,..""".. ,..,.. ,..,.. ,..",.., 14-1
<br />Program Closeout ,...,.., ..,.....,........,...,.....,.. ...., ,..,.... ......"..,....""""........... ,.."""" ,..,...."".."".., 14-2
<br />Closeout Steps for State Grantee .............,.....,.."."".....,..."...""",....,'..",...."""".,,.......,...,...., 14-3
<br />Closeout Steps for FEMA Regional LeveL....,..,.......................,..,........................................... 14-3
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<br />Aud its "..""..""...,.,..,...,.,...'."..,.,.."..""..""..",.."..""..""..",..""""..""..""."""",..""..", ".""", 14-4
<br />Job Aid 14-1: SF 270, Final Request for PaymenL.....,..................,..,....,..........,..,.....,..,....,.... 14.5
<br />Job Aid 14-2: FEMA Form 20-18, Report of Govemment Property......................,..,..,..,......... 14.7
<br />Job Aid 14-3: Program Closeout: State Grantees............,.................................................,.. 14.11
<br />Job Aid 14-4: Program Closeout: FEMA........,......,..........,........,...........................................14-12
<br />Job Aid 14-5: Checklist for Project Closeout Report.........,........,........................................... 14-14
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<br />SectlDn 15: Acronyms
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<br />kro~~..,',..,",..,..,.,...,.,...,.,..,',.,",..,",..,",."".",..""..",.."". "."".., ,.., ". ".., ".,"',..",.,1~
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<br />Section 16: Definitions
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<br />Definitions."".."".."",.,...,.,...",.."".",..,."..",..,."..".."".."".""..",..""..",.."",..".."",., ""."",.", 16-1
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<br />Hazard Mitigation Grant Program Desk Reference-Draft
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