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<br />e <br /> <br />e <br /> <br />e <br /> <br />Section 3: After a Disaster Occurs <br /> <br />~ <br /> <br />Sample Responsibilities for HMGP (Continued) <br /> <br />Job Aid 3-2 <br /> <br />RESPONSIBILITY I TASKS <br />Provide quarterly perfonnance Managing the day-to-day operations of grant- and subgrant-supported <br />and financial reports activities: <br /> ./ Comparing actual accomplishments to the objectives to be <br /> accomplished for the period, <br /> ./ Explaining the reason for slippage if the established objectives <br /> were not met. <br /> ./ Providing additional pertinent information as appropriate, <br /> ./ Infonning FEMA of problems, delays, or adverse conditions that <br /> will materially impair the grantee's or subgrantee's ability to meet <br /> the project objectives, <br /> ./ Monitoring subgrantee implementation. <br /> Preparing and submitting financial reports: <br /> ./ Preparing SF 269, SF 269A, or FEMA Form 20-10 and submitting <br /> the fonn to FEMA no later than 15 working days following the end <br /> of each quarter. <br /> ./ Preparing and submitting SF 270 or SF 271, as necessary, to <br /> report outlays andlor request reimbursements, <br />Closeout ./ Reconcilingladjusting project costs. <br /> ./ Submitting final project report, <br /> ./ Visiting site, <br /> ./ Closing projects in program and financial systems, <br />Maintain records ./ Coordinating records letention with participating grantee agencies <br /> and subgrantees as necessary. <br /> ./ Retaining records for 3 years from the date of submission of the <br /> final expenditure report. <br /> <br />~ <br /> <br />Job Aid 3-2 <br /> <br />Hazard Mitigation Grant Program Desk Reference-Draft <br /> <br />Page 3.7 <br />