FLOOD04112

• County: Statewide
• Community: Nationwide
• Basin: Statewide
• Title: Hazard Mitigation Grant Program Desk Reference
• Date: 10/1/1999
• Prepared By: FEMA
• Floodplain - Doc Type: Historic FEMA Regulatory Floodplain Information

Section 2: Building State Capability: Before the Disaster

Submission!
Approval of
the State
Hazard
Mitigation
Plan

Submission!
Approval
Deadlines for
the Adminis-
trative Plan

Using NEM!S

Contents of
the State
Administra.
tive Plan

Pas* 2-2

e

Ideally, States will have their Hazard Mitigation Plans up to date when disaster strikes,
If not, the State will forward the Hazard Mijigation Plan or update to FEMA within 180
days of the date Df the disastar declaration. With written justification from the Stata,
extensions up to 365 days after the disaster declaration may be granted. Because
HMGP funding is linked to the plan, early completion can streamline HMGP delivery.

FEMA's Regional Director will, in writing, acknowledge receipt of the plan,
indicate whether the plan is approved, and detail any suggested
improvements.

III

Details for this requirement are in 44 CFR 206 Subpart M.

44 CFR 206
Subpart M

The State may forward an administrative plan to the Regional Director at any time prior
to a disaster declaration or immediately after and request apploval. Because an
approved administrative plan is a prerequisite of receiving HMGP funds, it is
expeditious for the State to keep the plan updated, Independent of the frequency of
disaster declarations, each State should review and update the plan at least annually,
Annual updates are an eligible activity under FEMA's annual cooperative agreement
with the State,

The State may update the State Administrative Plan after each major disaster
declaration, Updates, amendments, or plan revisions should be submitted to the
FEMA Regional Director for review, However, if the Regional Director has approved
the plan or updates within the previous 12 months, no update is required,

If the State determines that its current plan does not require changes, the State should
notify FEMA within 90 days after the disaster declaration.

e

The State Administrative Plan module in the National Emergency Management
Information System (NEMIS) stores and provides subsequent access to State
Administrative Plans received by FEMA. The system is a tool for administrative plan
review. This includes tracking of the approval date of each received plan.

The Administrative Plan describes how the State will manage the HMGP in the event
of a disaster. At a minimum, the plan will:

. Designate the State agency that will ect as grantee;

. Identify the State Hazard Mitigation Officer;

. Identify staffing requirements and resources; and
. Establish procedures to guide certain administrative activities,

III

The required contents are listed in 44 CFR 206.437.

44 CFR 206,437

The following paragraphs will explain these components in greater detail.

~

Job Aid 2.1, Checklist for Preparing the State Administrative Plan,
appears at the end of this section.

Job Aid 2-1

e

Hazard Mitigation Grant Program OfIsk Reference-Draft