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<br />ATTACI!:II\lENT~A <br /> <br />1. Compensation and Method of Payment .. 111e State agrees to pay thc Sub-Grantee in <br />consideration for the work and services to be performed, an amount not to exceed the amount <br />awarded to date, Payment to bl: made to the Sub-Grantee upon receipt of legitimate invoices or <br />claims from the Sub-Grantee for vendor services or other eligible gnmt expenses. Such invoices <br />will be summarized with the qliginal supporting documents to be kept on file by the Sub- <br />Grantee. In specific cases where a Sub-Grarltee may have a cash-flow problem, verified by the <br />State, the State may reimburse the Sub-Grantee based upon unpaid vendor invoices. In these <br />cases, which are an exception to normal practice, the Sub-Grant,:e shall be responsible for <br />payment to the vendor once receiving funds frorn the State, and for providing proof of such <br />payment to the State for its records. "Year-end deoblil?,gJion-reallocation offtmds." A potential <br />exists that the total amount of the grant award may be increased or decreased as a result of a <br />year-end deobligation-reallocation of funds made by the state. Such action may occur after the <br />end of the performance period for the grant. lbe plll'pose of the action would be to either <br />deobligate funds not expended by this or aJlother Sub..Grantee arid/or to reallocah, funds to <br />reimburse eligible program expenses incmTed by this or another Sub-Grantee during the <br />performance period for which reimbursement has not been previously made. Such reallocation <br />of funds shall not exceed the percentage of reimbursement as identified in the Grant A ward <br />Letter of total eligible expense;) incurred by the grantee. These actions will be made by Grant <br />Award Letter Amendment, indicating the amount ofthe year-end deobligation-reallocation of <br />funds made for the fiscal year for each eligible jurisdiction. This Amendment will be signed by <br />both the Djrcctor of the Division of Local Government, and the Department of Local Affairs <br />designee authorized to sign for the State Controller. The Grant Award Letter Amendment will <br />be a valid contract amendment, effective retroactive to tile contra.ct performance period, <br /> <br />2, Current Award Period - Thi5: award shall be effective from the first date shown in the <br />performance period on the Grant Award Letter until ninety (90) days after the final date shown <br />in such performance period. For grants of an annual recun-ing nature the performarlce period <br />routinely runs from October 1 of one year through September 30 of the next year. The federal <br />appropriation process is such that the actual funds for these prograrns normally do not become <br />available to the state until after the starting date of the performance period. This results in grant <br />award letters being issued by the state for a performance period which may have started several <br />months previously. The Sub-Grantee may have incwTed eligible program expenses during this <br />period and is, therefore, entitled to reimbursement for same under the terms and conditions of <br />the grant program. <br /> <br />3. Amendments - All additional award letters issued under the Initial, Award will. be considered <br />amendments only to the amounts shown on the jj:rst pa.ge of l:he Award unless specific <br />amendments are attached thereto amending the language in this original award. All additional <br />amounts awarded subsequentlly under this Award will be subject to all of the terms and <br />conditions attached to this Award unless specifically amended therein. <br /> <br />Page I of4 <br />