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<br />18. Records Retention - The Contractor shall retain for at least four (4) years aileI' the State's <br />closeout of each grant all records required for the !)rant including documentation and records <br />of all expenditures incurred under the grant being closed. Rete,ntion for longer than the four <br />years may be deemed necessary to resolve any matter which may be pending, This retention <br />is for the purpose of review and audit by the Sta,te, federal government or their authorized <br />representative. <br /> <br />19. Compensation - Grant award letters issued by the State under this Contract will authorize the <br />Contractor to expend funds and initiate requests for reimbursement based on the amount of the <br />grant award in accordance with program policies, <br /> <br />20. Reimbursement of Fund~ - Based upon rea3ipt of requests from the Contractor for <br />reimbursement of funds expended under a grant award authorized under this contract, and <br />provision by the Contractor of the reports, and summary of documentation required under the <br />grant, the State will reimburse the Contractor for those eligible pmgram costs incurred, Original <br />documentation will be kept on file with the Contractor. In those cases where a Contractor may <br />have a cash flow problem vorified by the State, the State may reimburse the.Contractor based <br />upon unpaid vendor invoices. In these cases. which are an exception to normal practice, the <br />Contractor shall be responsible for payment to the vendor and providing paid vendor invoices <br />to the State for its records. <br /> <br />21. Compliance with Federal AqreementlContract Terms and Conditions. Fed,eral and State <br />Law and Proqram Rules and Requlations .. The Contractor shall comply with all terms and <br />conditions that the State has entered into with the federal government as a part of the grant <br />application process and as spelled out in grant contrac:ls/agreements, and all applicable federat <br />and state laws, rules, and regulations related to grant awards under this contract. These <br />include, but are not limited to, compliance witl1 the following: <br /> <br />. Americans with Disabilities Act including Title II, Subtitle N24, U.S.C. Sec. 12101 et seq. <br />and implementing regulations. <br />. OMB Circulars A21, A87, A110, A124, A128, and A133 as applicable <br />. 31 U.S.C. S 1352 - Prohibition Against use of Federal Funds for Lobbying <br />. Privacy Act of 1974,5 U.S.C. S 5529 and Hegulations adopted thereunder <br />. Certification required by 49 CFR Part 29, "Governrnent Debarment and Suspension" <br />. Drug Free Workplaoe <br />Title VI of the Civil Hights Act 42 U,S.C. See, 2000 d-1 et seq. and its irnplementing <br />regulation 44 CFR p;3rt of et seq. <br />. Others as may be included in the grant award letter for a specific grant. <br /> <br />Unless otherwise agreed by the parties, the Cc,ntractor aSSLtmeS and will discharge the <br />obligations of the State as grantee and recipient under the Federal Terms and Conditions, <br />including the specific and neneral assurances as ITIay be covered in Appendices thereto, <br />concerning compliance of specific federal statutes such as those addressing the G~lil Rights Act <br />of 1964. <br /> <br />22. The following items are considered to be attachments to and part of this contract. <br /> <br />Specific grant application packages from the jurisdiction <br /> <br />. State Grant Award Letters for each specific grant fundE~ <br /> <br />. General terms and conditions for each specific grant. <br /> <br />Page 2of_iL Pages <br />