FLOOD02680

• County: Statewide
• Community: State
• Basin: Statewide
• Title: Flood Mitigation Assistance Program - Local Community Guidebook Planning Component
• Date: 12/1/1997
• Prepared For: NFIP
• Prepared By: Missouri State Emergency Management Agency
• Floodplain - Doc Type: Educational/Technical/Reference Information

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Purpose of a
Planning Grant

Financial Management

Executing the
Grant Agreement and
Funding Approval Notice

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How to Manage a Planning Grant Award

The purpose of FMA planning grants is to assist local communities in
developing and updating Flood Risk Mitigation Plans.

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Probably the most frequently asked questions are, I) What are eligible
grant expenditures?, and 2) How do I request money? This section will
answer these two very important questions. Additionally, however, this
section will also thoroughly discuss various other grant management
regulations and procedures that must be followed after an FMA
Planning Grant has been awarded.

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Execution of the grant agreement and funding approval notice is
complete only after both documents have been signed by the highest
ranking official for the local jurisdiction and by the director of the
Missouri State Emergency Management Agency (SEMA), A sample
grant agreement and funding approval notice is Incated in Appendix 7,
The process of executing the documents occurs as follows:

. SEMA reviews and approves the FMA Planning Grant Application.

. SEMA notifies the local jurisdiction that the grant application has
been selected for funding and that a grant agreement and funding
approval notice will be forthcoming.

. SEMA prepares grant agreement and funding approval notice. The
Director of SEMA signs two original copies of each document.
Two original copies of each document are sent to the local
jurisdiction.

. The highest ranking official for the local jurisdiction executes the
agreement by signing both original copies of the grant agreement
and funding approval notices.

. The local jurisdiction returns one set of the grant agreement and
funding approval notice to SEMA and retains one set for the local
files.

Executing the grant agreement and funding approval notice serves two
important purposes:

I) It acknowledges that the recipient accepts and will comply with
all Federal and State requirements governing administration of
the grants; and

2)

Costs for project activities can be incurred only AFTER the date
of the grant agreement. Costs incurred prior to the date of the
grant agreement and funding approval notice are not eligible for
reimbursement.

How to Manage a Planning Grant Award