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<br /> <br />14 <br /> <br />Accurate, <br />Timely Billing <br /> <br />. <br /> <br />Improve procedures for <br />maintaining loan records <br />including developing a <br />consistent, centralized filing <br />system. <br /> <br />Ensure that borrowers receive <br />bills that are timely and <br />accurate. <br /> <br />Ditto # 10 and consider electronic records system by 2/99 <br /> <br />o Contract with a systems analyst graduate to design a sophisticated relational database for <br />tracking and maintaining loan records. <br /> <br />o Complete population of the database by June 30, 1999. <br /> <br />o Initiate a study of the feasibility of an electronic imaging system to improve the integrity <br />and accessibility of the loan records to both CWCB staff and to the DNR Accounting <br />Section staff by February I, 1999. <br /> <br />o Propose funding request for a decision item in the Long Bill or in the Construction Fund <br />Bill for consideration in the 1999 Legislative session. <br /> <br />o Evaluate proposed imaging system for consistency with other imaging projects currently <br />underway in the DNR that have been approved by the Information Management <br />Commission (IMC). <br /> <br />Implementation of Database by 6/99 <br /> <br />o Review and verify billing information for all existing projects by June 30, 1999. <br /> <br />. Incorporate corrected billing information into the loan project database by <br />June 30, 1999. <br /> <br />.,8 <br /> <br />J <br /> <br />,'. <br />