BOARD02198

• Board Meeting Date: 7/18/2005
• Description: OWCDP Section - Guidelines for Water Efficiency Grant Program Related to HB 05-1254 for Board Action
• Board Meetings - Doc Type: Memo

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Final Draft for Discussion Purposes Only

s. Grant Program Administration

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a) Publicity and Promotion -
The Officc, in conjunction with other cooperating entities and agencies, will develop a publicity
and promotion campaign to stimulate statewide awareness of thc Grant Program. This effort will
include, but not be limited to:

. Call line for support to entities that are pursuing grants
. Limited speaking and presentation engagements
. Promotions at technical seminars, fairs and workshops
. Other resources listed on the CWCB website (www.cwcb.state.co.us)

The Office's efforts will include making water user and municipal and special district groups
aware of the grant program, as well as professional groups and public and private agencies, to
stimulate demand and encourage applications.

b) Management of Grant Program Cash Fund-
The 2005 Legislature has created the Water Efficiency Grant Program Cash Fund from the
Severance Tax Trust Fund Reserve for use in funding grants with One Million Five Hundred
Eighty Thousand Dollars, The CWCB will track the funds to ensure that the monies from the
Grant Program Cash Fund are used in accordance with the desires of the enacting legislation and
the guidelines of the CWCB. In addition, the CWCB will maintain communications with the
legislature to ensure that the Grant Program Cash Fund is replenished and managed in the next
two fiscal years (i,e" 2007 and 2008) in a manner consistent with the intent of the original
legislation.

c) Day-to-day Administration of the Grant Program-
The Office and other Board staff, as necessary, will handle day-to-day Administration of the grant
program, Administration responsibilities of the Office and the CWCB will include:

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i) Management and accounting for the moneys in the grant program;
ii) Disbursement and tracking of grant payments to grantees, expenses, and allocations;
iii) Notification to successful and unsuccessful applicants of the disposition of their
applications;
iv) Review of progress and final project reports;
v) Fund compliance assurance, including project termination if necessary;
vi) Project closeout for each project including, but not limited to, project filing, digitizing
and posting of the Final Plan on the Board website, final payment, and determination of
level of reimbursement, if appropriate; and
vii) Preparation of a bi-monthly report to the Board regarding the grant program including
information on the number of applications received and reviewed, the amount of monies
awarded by entity and agency, the status of payments, etc,

d) Matching Funds -
Entities and agencies requesting funding under this program will need to have and/or demonstrate
the ability to provide 25% of the Project budget with matching funds, either as cash or in-kind
services or through payment of consulting fees or any combination thereof, The Board will
consider applications with a reduced level of matching funds; however these applicants will need
to demonstrate financial hardship or other special circumstances to be eligible for a Board waiver a
of the matching fund requirement. .,

7/12/2005

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