BOARD01944

• Board Meeting Date: 1/27/2004
• Description: ISF and Flood Sections - Revised Colorado Watershed Protection Fund Grant Program Guidance
• Board Meetings - Doc Type: Memo

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3. Individual Grant Administration

Day-to-day administration of the Colorado Watershed Protection Fund will be handled by the
staff of the Colorado Water Conservation Board. This will include:
. Management and accounting for the moneys in the Fund;
. Disbursement and tracking of grant payments to grantees;
. Notification of successful and unsuccessful grant applicants of the disposition oftheir
applications;
. Review of progress and final project reports;
. Grant compliance assurance, including grant termination if necessary;
. Project closeout for each grant; and
. Preparation of an annual report to the Board and the Commission regarding the program.

Grant Administration Expenses

. In addition to the Checkoff Colorado annual dues (currently at $1200 per annum), the
CWCB will annually deduct 15% of the CWSPF spending authority (currently at
$100,000 per year) for accounting and other administration expenses.

Funding Approval Requirements and Payment Procedure

The following additional requirements and payment guidance will apply to recipients of planning
or project grants:

Submittal Requirements

. Description of Project - a paragraph stating the purpose and primary features of the project
. Tabular Swnmary of Schedule and Funding
. List of tasks and the cost associated with each task
. Listing of all funding sources for each task
. Milestones (dates and end products)
. CWSPF payment associated with each milestone
. Text Description for each end product - at least one sentence for each end product
. Swnmary CWSPF Payment Schedule
. Progress Reports - a six-month planning/project report or a 50% completion of scope of
work report (whichever is appropriate), as well as, an annual progress report. The deadline
for annual/completion report is September 30 of the year following the grant award.
. For projects that last more than one year in addition to final completion report, a six-month
report, an annual report, and an eighteen-month report will also be required. If not already
incorporated in the original grant application, a written request providing reasons for the
extended schedule (up to 24 months) must be submitted to the CWCB and approved by the
CWCB staff.

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