BOARD01525

• Board Meeting Date: 5/23/2005
• Description: Water Conservation and Drought Mitigation Guidelines for Board Action
• Board Meetings - Doc Type: Memo

Final Draft for Discussion Purposes Only

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6. Description of the project plan including a paragraph stating the purpose and primary
features of the project and a narrative of the tasks to be performed.
7. Proposed project schedule including milestones with dates and end products.
8. Listing of all funding sources that the entity will use to develop its Water Conservation
Plan (including grant monies, entity funds and/or in-kind services).
9. The signature of an individual with the authority to commit the resources of the entity
seeking the grant.

All funded projects will be required to provide progress reports to the Board, via the Board staff,
at 50% and 95% completion of the Plan. The estimated dates of the progress reports must be
included in the project plan contained in the application.

Applicants are encouraged to utilize the Model Water Conservation Plan prepared by the Office
and posted on the Board website as a guide in preparing the application and if awarded funding,
in preparing the Water Conservation Plan.

c) Timing of Fund Availability-
Funds for financial assistance to covered entities, if available, will become available on July 1 of
each year, at which time the Board will entertain applications. The Office will post information
regarding the fund availability, as well as the status of applications and awards, on the Board
website, updated monthly or as conditions warrant.

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d) Application and Award Timing-
Financial assistance will be awarded, at a minimum, in two phases over the course of the State's
fiscal year, based on fund availability and applicant demand. The first phase of awards will be
based on applications that are received between July 1 and August 31 of each year. The Office or
the Board at the November Board Meeting will commit financial assistance to this set of
applicants. If sufficient funding is available, the second phase of awards will be based on
applications that are received between November I and December 31 of each year. The Office or
the Board at the March Board Meeting will commit financial assistance to this second set of
applicants, as conditions warrant. Notification of awards will be made in writing within 30 days
of the Board associated meeting.

e) Application Review and Ranking -
An Applications Committee consisting of Colorado Water Conservation Board staff will review
applications. The Applications Committee will first determine whether applications meet the
eligibility requirements specified in the guidelines. The Committee will then evaluate and rank
the applications in accordance with the Application Evaluation Criteria provided in 4(f). Based on
this ranking, the Applications Committee will select and award grants for applications under
$50,000. A listing of grant proposals that are highly ranked by the Applications Committee and
exceed $50,000 will be provided to the Board for review and approval, as appropriate.

I) Application Evaluation Criteria -
Applicants that meet the eligibility requirement will be evaluated and ranked based on the
following three major evaluation criteria (as reflected in Table I):

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i) How likely is the applicant to develop and implement a Water Conservation Plan that
meets the intent of the Board (see Section 2) and the Program by increasing meaningful
water conservation in the state?
ii) Does the applicant organization have the capability to accomplish the proposed work?

5/12/2005

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