BOARD01525

• Board Meeting Date: 5/23/2005
• Description: Water Conservation and Drought Mitigation Guidelines for Board Action
• Board Meetings - Doc Type: Memo

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Final Draft for Discussion Purposes Only

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5. PLAN SUBMITTAL, REVIEW, AND APPROVAL PROCEDURE

Sa. Plan Submittal - Submitting entities may submit a Drought Mitigation Plan ("Plan"), or
updates of a previously submitted and approved Drought Mitigation Plan, to the Office for review
and approval, in accordance with 937-60-126.5. Plan submittals must include a Cover Letter that
contains the name and contact information of the submitting entity seeking Office approval, the
signature of an individual with the authority to commit the resources of the submitting entity
seeking approval, and a copy of the submitting entity's Drought Mitigation Plan. A checklist of
the information that is required in the submittal cover letter is provided in Table I.

5b. Timeframe for Review - Upon receipt of the Plan submittal, the Office will within 10
working days, acknowledge of receipt of the Plan via a letter provided to the submitting entity. In
such a letter, the Office will also inform the entity of any deficiencies in the Plan submittal Cover
Letter, as required by Section 5a and summarized in Table I. If the Office identifies any
deficiencies, they will need to be addressed in writing by the submitting entity before the Office
can proceed with the plan review and approval process. Once all Plan submittal Cover Letter
information has been received by the Office as specified in Section 5a, the Office will initiate
Plan review and comment and return a written notice of approval, conditional approval, or non-
approval within 90 days of receipt of the completed Plan submittal Cover Letter from the
submitting entity.

5c. Approval Process -
(1) Upon completion of the review of the submitted Plan, the Office will provide a written
notification to the submitting entity of the determination of the Office, as follows:

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(a) Approval - means that the submitting entity's Plan has met the requirements of these
guidelines, and the submitting entity may proceed with the implementation of the Drought
Mitigation Plan as submitted. The Office will post the Plan on the CWCB web site.

(b) Conditional Approval- means that the submitting entity's Plan has substantially met the
requirements of the guidelines, and the submitting entity may proceed with the
implementation of the Drought Mitigation Plan as submitted, subject to certain required
modifications or conditions set forth by the Office and provided in its written notification.
The Office will specif'y in its written notification a schedule for when the submitting entity
will need to resubmit relevant portions of the Drought Mitigation Plan to the Office. Once
the relevant Plan components have been resubmitted and reviewed and approved by the
Office, the Office will post the plan on the CWCB web site. Re-submittal of the Plan must
occur within 180 days ofthe date when the Office's Conditional Approval letter was sent, not
received, or the Plan will need to be resubmitted for review and approval by the Office.

(c) Disapproval with Modifications - means that the submitting entity's Plan is inconsistent
with the guidelines, and the submitting entity should not proceed with the implementation of
the Drought Mitigation Plan until the stated deficiencies are corrected as delineated in the
Office's written notification and the submitting entity resubmits all or those relevant portions
of the Plan to the Office for subsequent review. The submitting entity has 180 days from the
date the Office's written notification was sent to complete any re-submittal of those relevant
portions of the Plan to the Office for subsequent review or will be required to re-initiate the
Plan submittal process in accordance with these guidelines.

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5/12/2005

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